Job Summary
To ensure accurate financial accounting & reporting of the financial progress of projects, investigate variances, post expenses, and ensure that various projects billings are issued and payments made in accordance with WWF Kenya financial policies and procedures.
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:3 years
Job Description/Requirements
Reports to:Coastal Kenya Program Manager & Head of Accounts
Supervises:None
Location:Kwale County
Major function
To
ensure accurate financial accounting & reporting of the financial
progress of projects, investigate variances, post expenses, and ensure
that various projects billings are issued and payments made in
accordance with WWF Kenya financial policies and procedures.
Roles and responsibilities
Management of Staff advances
Prepares and verifies travel documentation and payments of staff advance and other allowances related to project activities
Reviews staff surrenders for accuracy & completeness before posting into the organization’s accounting software
Carry out monthly staff account reconciliation & issue staff account statements on a monthly basis
Management of accounts payables
Review
all invoices & ensure that all necessary support documentations are
provided prior to posting in the accounting ledger
Make payments to suppliers through the organization’s banking platform in accordance with WW-Kenya finance policy
Carry out supplier reconciliation on a monthly basis and resolve any disputes within the shortest time possible
Project accounting & reporting
Creates project accounts in the accounting system and maintain project-related records, including contracts and change orders
Performs accurate transfer of expenses into and out of project-related accounts
Reviews weekly timesheets for work related to project
Verifies and approves payment vouchers, petty cash vouchers and suppliers’ invoices and account totals related to the project
Ensures prompt and effective investigation of project variances and submit variance reports to programme Accountant
Closes out projects accounts upon project completion
Prepares and submits donor financial reports related to project
Visit grant implementing partners to provide support & ensure compliance in grant spending
Petty Cash Management
Verify all petty cash vouchers for accuracy & completeness
Post petty cash expenses in the accounting ledger
Prepare a monthly reconciliation of the petty cash account
Bank Reconciliation
Ensure that all bank transactions are posted in the accounting ledger
Carry out a monthly bank reconciliation within the stipulated timelines
Cash Management
In conjunction with the programs team prepare a monthly cash forecast for the landscape office
Ensure adequate cash balances for Mobile money & bank accounts
Filing & archiving
File and archive all accounting & supporting documents appropriately
Other duties
Assist in donor, internal & external audits
Month end reporting-participate in month end closure of accounts as assigned
Any other duty as may be assigned
Key Skills/ Competencies
Strong financial management, corporate risks management and capital project appraisal skills;
Sound knowledge of donor compliance regulations;
Exceptional customer focus,
Interpersonal skills and the ability to communicate effectively at all levels;
Knowledge of Accounting software and (knowledge of an ERP system presents an added advantage;
Ability
to optimize operations, reduce costs, improve service quality, build
new business and forge loyalty with clients, vendors and external
business partners;
Demonstrated initiative and the ability to work effectively within resource and time constraints;
Budgeting and Budget Management skills
Demonstrated
ability to conceptualize, plan and implement strategic initiatives
within the context of conservation, natural resource management,
international development, and/or other related fields.
Required Qualifications:
Bachelor degree in Business field such as accounting, finance, strategic management etc.;
CPA III
Experience:
3 years of experience in projects finance and accounting & reporting;
Experienced
in financial budgeting and strategy; business evaluation and advice,
risk management and corporate governance, managed statutory
requirements¸ financial accounting and reporting;
Working Relationships
Internal:interacts
with the Executive Director, Chief Finance Officer, Heads of
Departments, Finance & Operations staff and All WWF Kenya staff.
External:
Interacts with Regional WWF Staff, WWF Network, Government Ministries
and department, Civil Society Organizations, Service Providers and
suppliers, Regulatory Bodies and Other Conservation Agencies
This
job description covers the main tasks and responsibilities and conveys
the spirit of the sort of tasks that are anticipated to be undertaken
proactively. Other tasks may be assigned as necessary according to
organizational needs.
How to apply
Kindly apply with your CV and cover letter as one file with the Job Title of Position Applied for on the subject line to the HR & Administration Manager, WWF-Kenya:**********o be received not later than23rd December 2020. We will not accept applications without a CV and covering letter.
Work permit restrictions may apply.
Kindly note that only shortlisted candidates will be contacted.
WWF Kenya is an equal opportunity employer and is committed to having a diverse workforce.
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