The performance of this role holder will be assessed on the basis of the achievements made on:
Updated receipt books, reconciled with bank-slips.
Updated payment register for all members.
Updated transaction books/records for all transactions
Management of Payments
Ensure all money received is properly receipted and promptly banked.
Maintain up-to-date records of all receipts, receivables/debtors transactions.
Daily update of the receipts cashbook (bank book) and reconciliation to the bank.
Correction of cash receipted.
Correction of cheques and VISA receipted.
Correction of undercharge and overcharge on cash and visa receipts.
Ensure charging of 3% commission on visa card receipts.
Timely cashing of cheques.
Processing MPESA transactions.
Maintain an up-to-date schedule of members’ payments.
Responsible for prompt posting of fees realized.
Ensure all services rendered or to be rendered by the Club are properly invoiced and promptly paid for.
Prepare periodic receivables/debtors reconciliations.
Managing petty cash disbursements and maintaining the petty cash book.
Responsible for maintaining proper records and accounts for the Club.
Dealing with all bank reconciliation queries.
Update supervisor on any discrepancies both in Accounts and Food and Beverage sections
Reports &Members Administration
Timely generation of monthly statements and ensuring statements are circulated to all members via email.
Ensure that suspension letters are sent out to members defaulting credit terms are sent out together with statements.
Ensure email and/or text circulation to suspended members to regularize their accounts after dispatching the statements with suspension notices.
Update the various departments on suspended members and blocking the accounts for defaulting members to ensure no access to services of the Club until accounts have been regularized.
Processing of posting letters, forfeiture letters and notices for notice boards on members that have been posted or forfeited membership as required in the by –laws.
Generation and posting of automatic charges (Surcharge, monthly lottery, minimum expenditure charge, equipment levy, Christmas bonus & subscriptions).
Billing of subscriptions.
Ensure timely response to member e-mail queries and reconciliation of member statements.
Adjusting member credit limits
Ensure guest cards are written off within 24hours as per Club policy
Operates standard office equipment.
Determines content and assembles data in order to prepare monthly reports for review.
Maintain a filing system for all financial documents within his/her domain.
Key Competencies
Excellent Communication Skills
Customer Care skills
Team Player
Excellent Leadership and Management Skills
Good Organizational skills and business oriented
Excellent problem-solving analytic
Ability to handle and report finance matters
High level of integrity
Ability to meet deadlines
Academic and Professional Qualifications
CPA (K)
F&B Operations and Controls training is a MUST
Accounting Packages
Microsoft Office Proficiency
Relevant Experience
2-3 years working experience in a busy Finance/Accounting Department preferably in hospitality sector
At least 1 year experience in Food and Beverage Controls. (This is a MUST)
To ensure proper recording of all receivables and creditors transactions, prompt banking of receipts and act as reliever to F&B Controller.
