Admin Coordinator

Job DescriptionExcellent knowledge of dealing with MS Office applications (Windows XP).Establishment of proper business correspondence, memoranda, reports, and forms, including those of a confidential nature.Maintaining a filing system for diverse data, memorandums, and correspondence:Establishment of minutes of meetings and transcribe dictation from management.Answering and channelling phone calls, arranging and reminding appointments for Management.Receives and screens office caller's and visitor's schedules and sets up appointments.Receives, opens, and sorts all incoming mail; dispatches outgoing mail.Sees proper handling, use, and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and RGM's office.Performs duties common to all Department Heads and other duties as may be assigned.Administers the distribution, filing, and necessary information flow of the Duty Manager Reports.Establishes in coordination with the Hotel/General Manager the monthly planning of the department head's duties.Makes sure that all memos are channelled through the office in order to check the "copies to" and to inform the necessary departments if not already made.Keeps trace for daily briefings, follow-up, and important information; to be prepared for the management.Regarding the proper information flow is familiar with the organization chart of the hotel and the relevant flow of information.Qualifications3-5 years of construction administration experienceAbility to multi-task several important priorities of varying levels of complexity simultaneously Excellent leadership and communication skills Highly motivated, self-starter who has a track record of driving improvement, managing projects, and can solve problems in a team environmentAbility to understand the big picture but also focus on critical details.Ability to define problems, collect data, establish facts, and draw valid conclusionsAbility to effectively balance detail orientation while maintaining accuracy and developing sound recommendations.Capacity to receive and deliver constructive feedback Additional InformationShould be eligible to live and work in Kenya.