About the Role
We are looking for a proactive and highly organized Administration Assistant to support our operations in the land sales industry. The ideal candidate will play a key role in ensuring smooth administrative processes, efficient procurement management, and compliance with company policies.
Key Responsibilities:
Monitor recurrent expenditure in line with approved contracts and budget ceilings.
Implement work processes, instructions, and standards on facilities support services.
Collaborate with staff to assess product and service needs.
Identify cost-saving opportunities to enhance operational sustainability.
Manage office operations, including scheduling, document management, and correspondence.
Support procurement functions by streamlining purchasing processes and vendor relations.
Ensure compliance with company policies, contracts, and procurement best practices.
Assist in organizing meetings, preparing reports, and maintaining records.
Handle confidential information with discretion and accuracy.
Provide general administrative and clerical support to various departments.
Requirements:
Degree or Diploma in a Business-related field.
Minimum 6 months of experience in a business related field.
Excellent written and spoken communication skills.
Strong interpersonal and negotiation abilities.
Proven ability to design and improve procurement processes and meet deadlines.
Attention to detail and ability to handle sensitive information accurately.
Time management, planning, and organizational skills.
Ability to manage multiple tasks and prioritize effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Energetic, independent, and adaptable to fast-paced, dynamic environments.
Ability to work with minimal supervision while maintaining high efficiency.
Problem-solving mindset with a focus on continuous improvement.
Preferred Skills & Additional Competencies:
Experience in the real estate or land sales industry is an added advantage.
Understanding of basic financial principles and cost control measures.
Strong customer service orientation with the ability to handle inquiries professionally.