Administrative Assistant

The role shall be responsible for running and coordinating the day-to-dayadministrative duties of the Senior Management Team Wing of Imarika Sacco Society.The jobholder shall act as Personal Assistant to the General Managers and handle theirday-to-day diary
Minimum Requirements:

Certificate/Diploma in Business Administration/Human resourceadministration or any administration related course with special emphasis onOffice Practice.

Proficiency in MS Office, with exceptional knowledge of Excel, Word andPowerPoint
Key Soft Skills :

Organization skills,

Communication skills

Capacity to manage several tasks or requests simultaneously.

Soft skills such as being professional

exceptional with time management

Office etiquette and

Excellent Interpersonal skills.

Responsibilities

Answering and directing phone calls from and to relevant staff

Scheduling meetings and appointments

Taking notes and minutes in meetings

Ordering, taking stock and managing usage of office supplies for the section sheis responsible for.

Being a point of contact for a range of staff and external stakeholders

Preparing documents for meetings and business trips.

Processing and directing mail and incoming packages or deliveries.

Receiving and directing visitors and new staff within the organization.

Writing and issuing emails to teams, departments and other stakeholders onbehalf of the senior staff she is assigned to.

Researching and booking travel arrangements for staff members

Finding ways to improve administrative processes

Keeping diary for the general managers

In charge of office keys for GMs wing

Maintaining relevant office files for the Gms

Providing of secretarial services

Job Requirements
Required education
: Diploma, Associate's degree

Required relevant work experience
: 6 months

Required languages:
English (Spoken: fluent | Written: fluent)
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