Responsibilities
Support coordination of human resource activities within Section, in recruitment of temporary language staff and other support staff servicing conferences in and outside the duty station.
Review source documents for completeness, accuracy, and validity of payments; Investigate erroneous payments and take corrective accounting actions. Communicate with relevant Sections/staff regarding missing documentation or any other issues related to discrepancies between their contracts and claims.
Compile, summarize, enter and maintain data on performance delivery; drafts related status reports, identifying shortfalls in delivery, and brings to the attention of the supervisor.
Keep up to date on documents/reports/guidelines that have a bearing on matters related to the programme of work in assigned areas, ensuring compliance with recommendations and decisions as well as with United Nations policies and procedures.
Draft routine correspondence with respect to inquiries related to relevant areas of work.
Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with Human Resources services as necessary.
Maintains and reviews organizational staffing tables; printouts and reviews Umoja HR administration related reports. e.g., monitoring WAE payroll transactions, reconciliations of payroll simulation report and communicating with supervisor on same for corrective action
Maintains up-to-date work unit files electronically and other related documentation.
Assists with the data entry, collation and maintenance as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planing and decision making.
Perform other duties as may be required.
Education
Completion of high school diploma or equivalent is required. Supplementary training in budget and finance, administration, programme/project management or accounts is desirable.
Work Experience
A minimum of five (5) years of progressively responsible experience in administration, budget and finance, programme/project management, accounts or related area is required.
The minimum years of relevant experience is reduced by (2) years for candidates who possess a first level University degree.
Experience using Microsoft Office/Office 365 (Outlook, SharePoint, PowerPoint, Excel) and SAP based Enterprise Resource Planning (ERP) systems such as Umoja or equivalent is required.
Experience in contract management and HR administrative services is desirable.
One (1) year or more of experience in data analytics or related area is desirable.