EducationCompletion of high school diploma or equivalent is required. Supplemental courses in office administration, travel, procurement, finance or other related field is desirable. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
Work ExperienceA minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related is required. area is required.
Experience with an Enterprise Resource Planning (ERP) system is required.
Experience with writing/contributing to Standard Operation Procedures documents is desirable.
Experience reviewing legal agreements/contracts is desirable.
Experience communicating with donors is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Responsibilities
ResponsibilitiesHuman Resources Management:
• Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of regulations and procedures.
• Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.
• Reviews entitlements-related claims and reports.
• Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with service providers as necessary.
• Maintains and reviews organizational staffing tables.
Budget and Finance:
•Monitors status of expenditures and allotments , records variations, updates budget tables.
• Consolidates data received from UNEP Divisions, Regional Offices and Multilateral Environmental Agreements and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
• Reviews status of relevant expenditures and compares with approved budget.
• Reviews requisitions for goods and services to ensure
(a) correct objects of expenditure have been charged and
(b) availability of funds.
• Assists in the preparation of budget performance submissions.
• Prepares statistical tables and standard financial reports.
• Monitors compliance with UNEP delegation instruments, financial rules and policies.
General Administration:
• Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
• Drafts routine correspondence.
• Maintains files of rules, regulations, administrative instructions and other related documentation.
• Maintains up-to-date lists of UNEP finance staff and their mappings in the financial system.
• Coordinates extensively with finance and administrative units and liaises frequently with internal team members in UNEP Divisions, Regional Offices and Multilateral Environmental Agreements.
• Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.
• Maintains and updates finance related Standard Operating Procedures and Policies on the UNEP intranet.
• Organize logistics for UNEP finance staff meetings and trainings.
Donor Administration:
• Assists with corporate administration of agreements between the UNEP and donors.
• Assists with corporate administration of Implementing Partners.
• Generates invoices for assessed and voluntary contributions from donors.
• Processes the payment of donors and monitor deposits in UN Environment bank accounts.
• Generates receipts for payments received.
• Assists staff members, fund management officers regarding queries on payments and deposit related issues.
• Assists in communicating with donors via written and verbal means.
Job Requirements
Required education
: Diploma, Associate's degree
Required relevant work experience
: 5 years
Required languages:
English (Spoken: fluent | Written: fluent)
Want to see how you rank against other applicants?
Get detailed analysis on Fuzu Instant Feedback
YouVS
Sign up to learn more
