Administrative Officer

Administrative Officer

Brightermonday Consulting

Administrative Officer

Details of the offer

Job Scope; Communication & Data Management; Projects Administration; Office Operations & Support
Managing incoming correspondences – phone calls, letters and emails.
Direct all emails to the respective department/ person and follow up to provide feedback on all enquiries
Provide customers and visitors with information on the company’s services.
Act as a first point of contact by representing the company in a positive manner by effective manning of the reception
Act as liaison between departments to facilitate communication at the executive level.
Planning, organizing and attending meetings and ensuring the Directors are well prepared for meetings.
Ensuring that all documentation for meetings is prepared.
Record and circulate minutes of meetings.
Organizing and maintaining diaries and making appointments.
Ensure a proper paper and electronic filing systems which allows for easy retrieval across the business.
Support in New Customer acquisition and identification of market opportunity through looking through newspapers/ tender sites to identify opportunities for bidding
Opening and maintaining customer files.
Track all projects work tools – keep an inventory of all tools issues and their condition and ensure they are returned Management of the store including issuance of equipment and personal gear and ensuring that proper quantities are maintained
Submit daily, weekly and monthly reports - action tracker, stock movement, tools, Rfm-tracker, pre-mobilization reports and minutes.
Updating management reports on sales and prospects.
Producing documents, briefing papers, reports and presentations.
Updating the projects tracker.
Office Operations & Support
Maintain inventory of office supplies including stationery, tea supplies and cleaning materials
Manage travel and logistics details for staff Including daily errands
Project Implementation and Co-ordination
Provide onsite administrative support to project management.
Update the daily tracker and generate accurate and timely reports on a daily basis
Track all customer requests and ensure that they are responded to and closed
Project Planning
Follow up to ensure that all necessary permits and licenses are obtained.
Must be proactive and a team player.
Must possess a high level of Integrity and commitment to the company.
Should Possess excellent communications and time management skills
Should possess good problem solving and reasoning skills
Diploma in Office Administration or Business related studies.
A minimum of 6 years work experience in a similar position from a reputable organization.
Should be computer savvy
Our client in the construction and renovations sector is looking to recruit an Administrative Officer

Schedule: Full time

Source: Pigiame_Co



Marketing lead (nairobi) at aua industria limited

AUA Industria Limited is a leading security solutions provider in the Middle East and Africa region, with headquarters in Nairobi. Over the last Nineteen years...

From Aua Industria Limited - Nairobi Area

Published a month ago

Vendor relations manager - sendy go

The Vendor Relations Manager will help hunt down in-demand retailers, ranging from supermarkets to bakeries, pharmacies, and local consumer brands. You will...

From Sendy Ltd. - Nairobi Area

Published 24 days ago

Pharmacy sales representative

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as...

From Astrazeneca - Nairobi Area

Published 24 days ago

Business development manager

Optiven is looking for an experienced Business Development Manager to lead and oversee the work of employees in our Optiven Construction company. The eligible...

From Optiven Limited - Nairobi Area

Published 24 days ago