Administrative Officer At Kenindia Assurance Company Limited

Main Purpose of the Job- (Job Summary)
Ensuring all facilities of the company are functional by facilitating timely acquisition of Goods and Services within set standards and renewal of statutory permits to achieve business objectives.

Main Responsibilities
Sourcing quotations from service providers for Goods/Services and preparing analysis for onward transmission for decision making.
Ensuring goods and services are ordered in time as per the TAT, received and dispatched to respective user Departments and Branches.
Ensuring smooth operations of all departments and branches in regards to Maintenance of office equipment's and Machine.
Managing, monitoring and reporting of SLAs to ensure performance and service delivery.
Preparing and managing the section budget including optimizing budget.
Maintaining records of all payments.
Coordinate application and obtaining fire permits and ensuring all compliance with local authorities.
Timely generation and processing of payments of all utilities and keeping clear records of the same.
Overseeing franking of documents and generating weekly progress reports on franking status.
Preparing and maintaining suppliers evaluation schedules and generating any other reports as required in the department.
Identifying, implementing and benchmarking best practices.
Ensuring customer service to both internal and external client by ensuring proper allocation of resources and maintained of facilities.
Managing and Implementing change initiatives to achieve desired business plans and culture.

Job Specifications
Relevant Experience
At least 3 years of relevant experience

Academic Qualifications
Bachelor's degree in business related areas or equivalent.

Professional Qualifications
Diploma in Supply Chain Management

Key Job Skills (specific to the job)
Strategy implementation
Procurement process management
Negotiation skills
Project management
Insurance Skills (special Category)
Basic insurance

General Skills (Generic)
Communication Skills
Interpersonal Skills
Customer Service
IT skill (fluency)

KCA Competencies/Behaviours
Integrity
Reliability
Transparency
Professionalism
Teamwork
Quality