Minimum Requirements
Bachelor's degree in Business Administration or a related field from a recognized university.
Minimum of five (5) years' experience serving in a similar capacity.
KCSE C+ plus and above
Diploma in Secretarial Services from KNEC is an added advantage.
Duties & responsibilities
Provide administrative and secretarial support to the CEO's office and other departments as required.
Maintain accurate and up-to-date CEO's diary
Manage calendar, schedule appointments and co-ordinate meetings for the CEO
Assist in scheduling and coordinating meetings, appointments and travel arrangements for the CEO and Board of Directors.
Assist in the preparation and organization of meetings, including agenda creation, note taking and follow-up on action items
Act as liaison between CEO and internal /external stakeholders, ensuring messages are delivered clearly and promptly.
Manage office correspondence including emails, files and phone calls, directing inquiries to the appropriate personnel.
Ensure reports from departments are filed well ahead of Board meetings.
Coordinate necessary logistics and the provision of meals and refreshments for events and meetings including Board meeting.
Support in the preparation of reports, presentations, and other documents as requested.
Maintain accurate records and organize documents in both physical and electronic formats.
Ensure timely availability of office supplies for day-to-day operations of the CEO's office.
Maintain confidentiality and exercise discretion when handling sensitive information. ?
Perform any other duties as directed by the CEO
Job Competencies
Excellent organizational and time management skills
Strong communication and interpersonal skills Detail-oriented with a focus on accuracy.
Ability to multi-task and prioritize effectively
Professional demeanour with effective problem-solving abilities.
Adaptability and flexibility to meet changing administrative demands
