Archiving Officer Intern At Engie

Job Purpose/MissionAs an Archiving Officer Intern, you will be responsible for overseeing the organization, preservation, and retrieval of records and documents within our archives. You will play a crucial role in maintaining the integrity of company records and ensuring that they are accessible to those who require them.Responsibilities:-Record Management: Manage the organization's records and documents according to established archival standards and procedures.Documentation Preservation: Ensure the preservation and conservation of historical records, including paper documents, photographs, digital files, and other media.Cataloguing and Indexing: Create detailed catalogues and indexes of archival materials to facilitate easy retrieval and access for researchers and staff.Digitization Projects: Oversee digitization projects to convert physical records into digital formats, ensuring long-term accessibility and preservation.Access Control: Implement access controls and security measures to protect sensitive or confidential information within the archives.Research Support: Provide support to researchers, historians, and other stakeholders by assisting with inquiries and locating relevant archival materials.Compliance: Ensure compliance with relevant regulations, policies, and guidelines related to records management and archival practices.Knowledge and skillsExperience:Experience working in archives, libraries, or records management.Strong knowledge of archival principles, practices, and standards.Basic knowledge on Excel spread sheets and data entry skills.Experience assisting customers/clients with escalated issues.Proven critical thinking skills that demonstrate fact finding/analysis and sound decision making.Excellent communications skills both written and verbal.Detail oriented and well-organized.Ability to multi-task, prioritize and manage time effectively.High level of self-motivationAbility to balance multiple tasks while working under tight deadlines with close attention to detail, accuracy, and quality always.Open to work in a flexible and creative work environment with fast-evolving operations.Positive attitude is a must for this role.Qualifications:Bachelor's degree in library science, Archival Studies or a related field.Language(s):English + KiswahiliTechnology:Ability to use basic Microsoft tools(Word & Excel)