JOB PURPOSE:Under supervision, performs a variety of professional activities in support of Human resources, procurement and office administration.KEY RESPONSIBILITIES:Assist in the recruitment process by posting job vacancies, screening resumes, scheduling interviews as approved by the Human Resource Manager.Coordinating candidate communication on interviews with the guidance of the HR Manager.Support the onboarding process for new hires, including preparing documentation, conducting orientations, and ensuring compliance with legal and organizational requirements.Assist in benefits administration tasks such as enrolment, changes, and inquiries, ensuring timely communication with employees and external providers.Support Human Resources initiatives and projects, including employee engagement activities, performance management processes, and training and development programs.Assist in the administration of Human Resources related documentation, including employment contracts, policies, and procedures manuals.Assist in maintaining a backup filing system for all the personnel records.Assist in updating the HR information in the ERP system by onboarding and terminating staff.Assist in managing the front office and respond to external customers queries as a reliever when the Administration assistant is away.Ensure that inventory is received back when a staff member leaves the program.Ensure that any missing, lost, or stolen assets are tracked and reported to the Country Director.Addressing employees' queries regarding office management issues (e.g. stationery);Tracking the utilization of office consumables, and order consumables when needed;Assist in dispatching of cheques and filing of Human Resource documents as directed.Assist in raising and surrender imprest on the system for activities related to the Organization Development Program.Assist in coordination of office events related to staff welfare, teambuilding and debriefing.Assist in the coordination of board meeting logistics.Alternate with the administrative assistant in taking and typing of minutes during staff and ISD meetings.To be handed over petty cash and request for reimbursements in the absence of the admin assistant.Any other duties that may be delegated to you by your supervisor.Qualifications & ExperienceBusiness administration with a Diploma in Human Resources Management.Member of the Institute of Human Resource Management of Kenya with a valid Practicing Certificate.At least 2 years' experience with a similar size organization in industry, or from practice.Attention to detail, anticipation, and follow-up of the job function.Possesses strong organizational and problem-solving skills.Knowledge of computer systems and their applications such as Word, Excel and Outlook.Knowledge on the Employment ActKnowledge and experience in use of Microsoft office.Knowledge in use of ERP system is an added advantageVery good spoken and written EnglishWorking ConditionsThe job is complex, sensitive and stressful. Work required willingness to work a flexible schedule and travel. Work may require frequent travels to the areas of project implementation including Kakuma, Dadaab and Garissa.Behavioural Competencies:Behaviour Competencies:Working knowledge of and experience in local labour and employment laws and legal resources;Excellent oral and written communication skills;Strong writing and presentation skills with ability to communicate well within and across diverse groupsTeam player with good interpersonal skills;Strong business awareness and good analytical skills;Ability to make key decisions and solve problems;Excellent organization and time management skills;Good documentation and report writing skillSelf-driven and able to work under minimum supervision.Proactive and able to work on their own initiativeAble to multi taskShow the desire for new and challenging tasks.Flexible and highly professionalHonest and reliableConfidentiality is a mustIntegrity within a professional environment;Attention to detailKey Aspects to be Evaluated:Well organized and accessible personnel documentsUpdated HR systemTimely recruitment processesTimely feedbackSupport accorded to the program and staff
