Essential Minimum Qualifications and Professional Experience Required
For P1/NOA ¿ 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree.
Proven relevant experience in more than one of the following areas: human resources, administration, finance, budget, and procurement.
Ability to come up with innovative and creative solutions to operational challenges.
Ability to support, train and build capacity of PSP admin staff in the region.
Ability to work well under pressure on multiple tasks simultaneously, establish priorities and deliver quality output in a most time-efficient manger in support of PSP region.
Strong interpersonal skills and ability to maintain effective working relationships with people in multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Excellent computer skills in particular with MS office applications and willingness and ability to learn new systems/applications.
Excellent communications skills, particularly fluency in English (written/oral/comprehension)
Willingness to travel as required.
Position Competencies
Desirable competencies
Experience working in the UN.
Experience with PSP or interest in learning about PSP and understanding the operations.
Knowledge of UNHCR policies and procedures related to admin, finance, administrative HR processes and procurement.
Experience with UNHCR systems such as MSRP.
Understanding of the complexities of working with an international organization with multiple geographical operational sites.
Strong ability to produce and analyse reports rapidly.
Knowledge on the development and overseeing of budgets.
Knowledge of additional UN language
Language Requirements
Please also note that English is essential for this Job Opening.
Responsibilities
Duties and Qualifications
Duties and Responsibilities
The Assistant PSP Operations Officer will support the PSP region in the implementation of a variety of tasks related to finance, admin and procurement and will ensure that all processes are set up efficiently and in line with the existing policies and procedures as follows:
Advise staff in the PSP region on administrative and financial rules and regulations in order to ensure compliance with UNHCR rules and procedures.
Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
Liaise with the Income Recording Team in Copenhagen to record income and follow up with the local Admin team on procurement issues.
Ensure best practices and procedures for financial and administrative management are implemented and assist in organizing and providing training and advice when required.
Work with offices to maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
Control and check the monthly accounts and administrative activities to ensure that disbursements are in accordance with UNHCR financial rules.
Assist PSP admin staff with local LCC procurement processes in line with UNHCR regulations, rules and procedures.
Assist Head of PSP region with the preparation of PSP regional annual budget and financial planning, according to the budget formats provided by the Global Operations Section in Copenhagen.
Assist with preparation of annual staffing, ABOD and operations budget of PSP region.
Monitor overall income and expenses for PSP region and assist with preparation of annual, quarterly, mid-year, and monthly PSP reports.
Assist the PSP's regional team to keep track of significant variances between the approved budget and actual results and implementation rates, through clear reporting, whilst ensuring timely budget expenditure revisions and income forecasts are made and submitted to HQ in Copenhagen.
Support Head of PSP region with preparation of other reports and presentations for senior level staff and other stakeholders.
Coordinate training and capacity building activities of PSP admin staff and provide necessary support and training.
Facilitate the mission travel of staff, including following up on travel authorization, booking, tickets as required.
Perform other related duties as required.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 12 months
Required languages:
English (Spoken: fluent | Written: fluent)
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