Key Duties and Responsibilities:
• Oversees all aspects of proposal and Tender preparation, ensuring quality, compelling bids are submitted in a timely manner.
• Review all customer requirements to ensure that they are met in the proposal and Tenders and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
• Ensure Greyhound is represented during Tender opening meetings.
• Ensure Tender application is summited on timely basis and financials kept confidential.
• Manage all marketing materials, website updates, and social media presence on behalf of the Company
• Be the last point of contact with Company deliverables before they are published/distributed ensuring all formatting, aesthetics and content are in-line with Company standards and expectations.
• Proactively generate ways to advance the Company’s brand industry trade publications, digital media, speaking opportunities, conference participation and other forms of advertising
• Actively market and promote Company’s, new solutions, services and products development activities including article development / pitch, social media, etc.
• Ghost write articles on behalf of Company/key employees
• Responsible for the distribution and content of eAlert (electronic company newsletter)
• Assist team in the preparation of new business materials including RFQ/RFP responses, new business meeting pitch and prep, presentations, etc.
• Develop branded materials as needed: PowerPoint Template, RFQ and other supporting materials
• Create the annual marketing plan/budget
• Continually evaluate the public relations strategy
• Set up meetings between client decision makers and company’s senior manager (s) where appropriate.
• Identify potential clients, and the decision makers within the client organization.
• Plan approaches and pitches. Work with business development team to develop proposals that speaks to the client’s needs, concerns, and objectives.
• Prospect for potential new clients and turn this into increased business.
• Analyze and prepare for potential crises as well as catastrophes impacting organization’s image and reputation.
• Perform competitive intelligence of organization to identify and supervise competitors’ strategies of marketing communications and define company’s response.
• Develop, strengthen, protect and leverage company’s brand, copyrights and trademarks throughout company’s operating geographical regions.
• Network with industry experts and potential clients to drive brand awareness and gather customer feedback to inform sales and business development teams
• Performs other duties as assigned which are in the best interests of the Company
• Monitor, analyze and communicate Marketing and PR results on a weekly and Monthly basis
• Maintain a keen understanding of industry trends affecting clients and make appropriate recommendations regarding communication strategy surrounding them.
Qualifications and Work Experience
• Degree in Business or any other field related to the position
• Extensive bid writing experience with at least 5 years’ experience in a similar position. This include preparation of Tenders.
• Strong time-management and organizational skills
• Ability to coordinate several tasks at the same time
• Well-developed negotiation skills
The Bid Officer will assemble a bid team with the relevant service / product / business knowledge required to prepare a winning bid, whilst taking ownership of the end-to-end bid process. The Bid Officer is typically responsible for managing an opportunity from qualification through to contract award, including value proposition / strategy development, solution development, commercial considerations, partner identification, and risk management.
