STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Experience: Two or more years of experience in general administrative work.
Language: Fluency in English language (both written and oral)
Knowledge of Somali Language will be an added advantage.
Knowledge & Skills:
Ability to use standard office equipment such as photocopiers and scanners.
Ability to follow standard business support processes and procedures.
Knowledge of standard office software packages, e.g. Microsoft word, Excel.
Ability to provide information using courtesy and tact.
Good attention to details.
ORGANIZATIONAL CONTEXT
This job is in the Kenya Country Office and the job holder will be based in Dadaab.
The job holder will be required to provide administrative and programmatic support to the Dadaab team and support a specific business stream and will report to a Programme Associate.
At this level, work is carried out under close supervision and job holders are expected to produce organised and accurate work with regular and close contact and communication with the beneficiaries.
JOB PURPOSE
To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.
KEY ACCOUNTABILITIES (not all-inclusive)
Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.
Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
People
Look for ways to strengthen people’s skills: Seeks opportunities to build and enhance individual skills.
Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Performance
Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership
Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Education: Completion of secondary school education.
Experience: Two or more years of experience in general administrative work.
Language: Fluency in English language (both written and oral)
Knowledge of Somali Language will be an added advantage.
TERMS AND CONDITIONS
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
All employment is decided on the basis of qualifications and merit.
DEADLINE FOR APPLICATIONS
Applications for this position will close at 11:59 p.m. (East African Time) on the deadline date.
The deadline for recieving applications for this position is 17th July 2020.
