The chief Accountant is in-charge of all accounting activities of both financial and management accounting. They are responsible for preparing financial and performance reports, assisting departments with annual budgets and reviews, internal control and tax related matters. The role
holder will be responsible for the smooth and efficient functioning/support of the operational systems and ensure that the organizational processes are efficient and effective and also guarantees proper management of overall finance matters.
Responsibilities
(a) Business strategy
Manage all accounting activities to achieve financial goals.
Maintain an efficient working office environment including management of office bills
& supplies, office health & safety plus minor IT & online support.
Develop,implement & embed efficient office processes & procedures to meet
current legislation, data protection requirements & best business practice.
Lead responsibility for management & administration of the hospital accounting
processes & individual memberships & be the main contact point for all cash & insurance payments adjustments.
Develop and monitor annual accounts business plan, timelines & budgets to perform
financial projects.
Supervise all funded projects to ensure they attain requisite quality and new business
ideas break even as per plan.
Develop, Implement & maintain standard financial policies and procedures.
Oversee and consolidate the company’s accounting operations and timely reporting.
Exercise administrative control over many aspects of the accounting operations of the business including budgeting, payroll and business planning.
Ensure that records across financial departments are accurate.
(b) Financial planning
Monitor, track & manage expenditures within allotted budget.
Develop & put into practice procedures for handling finances & accounting, maintain
records for accounts payable.
Approve invoices for customers, resolve any customer issues regarding invoices or
billing.
Make reports on financial & sales data to company management and provide analysis of
departmental performance.
Administration of invoicing & supplier payments, supervise purchase order system, creditor tracking & monthly bank reconciliations.
Create procedures for budget preparation, help departments to develop budgets &
investigate actual costs incurred compared to the budget.
Supervise &manage all taxes timely filing in the E Citizen system.
(c) Improve financial & operational productivity
Respond to customer queries or issues in timely manner including M pesa refunds.
Review and approve all invoices & make the relevant payments in a timely manner.
Ensure timely and complete monthly consolidated creditors list.
Review accounting discrepancies & recommend corrective actions.
Assist in implementing standard accounting procedures
(d) Financial records
Ensure the preparation & maintenance of accurate financial records.
Coordinate the preparation of daily, weekly, quarterly, monthly & annual finance reports
in a timely manner.
Maintain asset registry and security of assets.
Maintain quarterly full financial accounts and ensure completeness of accounts for audit
Procure annual auditors and supervise the auditing process, responding to queries and
providing leadership in interpretation of audit reports to directors.
Negotiate bank rates for loans and bank charges for regular transactions on current
accounts
In collaboration with annual auditors, ensure accurate corporate tax filling and
payment.
Ensure quarterly filling and payment of installment taxes.
Work with accountants to prepare end of year returns.
(e) Career planning
Provide training & guidance to accounts team as needed.
Supervise the accounting team and manage all the activities undertaken by them
Develop overall goals for the accounts team, delegating responsibility where appropriate and growing the team experience.
Identify & resolve accounting issues that arise in the line of duty ensuring to clarify and confusion in tasks.
(f) State legislation
Ensure full compliance with applicable laws and procedures, keeping management aware of changes on time.
(g) Interpretation of information
Provide financial reports and interpret financial information to management while
recommending further courses of action.
Work hand in hand with the credit manager to ensure balance of payments and adequate working capital.
(h) Advisory
Advise on investment activities and provide strategies that the hospital should take to
increase revenue or save costs.
Prepare financial forecasts in form of budgets and advise management on risky investment plans to be avoided.
(i) Asset management
Keep asset record with current purchase value, location, asset owners and depreciation.
Ensure disposals are documented and all registration documents are kept in an
assets file per branch.
Advise on disposal of unproductive assets and how to invest the money after the
disposal.
Monitor usage of consumables in the hospital through analysis of stock take reports and
spot checks and also manage capital assets.
Ensure all assets are tagged per branch code and serial numbers tagged to the asset
list.
Ensure insurance of all material assets
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 7 years
Required languages:
English (Spoken: fluent | Written: fluent)
Mandatory attachments
Please have a scan or photo of these documents ready when you start the application:
Self-prepared CV file
- the employer wants to see a CV that you have prepared yourself
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