Duties and Responsibilities
The Work at this level will be carried out under the close supervision and guidance of a Senior Management Officer. Specifically duties and responsibilities at this level will entail:
Ensure preparation, consolidation, and submission of Annual University Procurement Plan and Disposal Plan.
Oversee preparation of procurement-related status reports for submission to management and other statutory bodies.
Ensure integration of ICT into the supply chain management operations.
Oversee procurement of goods, services, and works.
Ensure that supplies estimates and expenditure are prepared to ensure that procurements are done within prevailing market prices.
Spearhead all negotiations with suppliers for the University's value for money as required by the Procurement Laws and Regulations.
Oversee the research on market trends to inform placing of orders or recommend appropriate awards of all procurement matters.
Oversee the development of work plans for the department, supervise implementation, and evaluate performance to achieve the Commission's strategic plan.
Oversee University asset management process.
Ensure stock take process is undertaken and that quarterly and annual stock-taking reports are prepared for presentation to management.
Oversee drafting and implementation of procurement-related contracts.
Ensure the tendering processes are executed as per the Procurement Act 2015.
Oversee inspection and acceptance of goods, works, and services.
Oversee the disposal process in the University.
Ensure implementation of Quality Management Systems in the department.
Formulate and implement procurement policies, strategies, regulations, and procedures to ensure proper management of the University's procurement function.
Interpret and advise the Vice-Chancellor on all procurement and asset disposal matters to ensure that the University complies with Procurement Laws, Regulations, and Government Circulars.
Identify, monitor, and mitigate supply chain, strategic, and operational risks by ensuring appropriate internal controls are in place.
Mentor staff in the department to impart relevant knowledge as a way of building their capacity to ensure business continuity in the Commission.
Assign duties and supervise staff in the department.
Assess staff competencies through appraisal mechanisms.
Formulate training and development strategies for departmental staff on a competency framework, in line with both the University's strategy and individual needs.
Provide professional opinions to the Accounting Officer on all procurement and disposal matters.
Provide advice to the University Management on matters concerning legislation, environmental, and best supply chain management practices.
Maintain a well-updated register of all University suppliers.
Oversee preparation of quarterly and annual stock-taking reports to management.
Provide secretariat services to evaluation, disposal, and negotiation committees.
Initiate disposal of unserviceable, obsolete, or surplus stores and equipment.
Monitor and implement procurement processes through the Enterprise Resource Planning system.
Oversee purchasing and supplies to ensure smooth operation within the University.
Oversee the internal requisition process in the University.
Oversee and manage interdepartmental communication and allocate tasks and resources as needed.
Requirements for Appointment:
Served in the grade of Deputy Chief Supply Chain Management Officer for a minimum period of three (3) years.
Master's Degree in a relevant field.
Be a member of the Institute of Purchasing and Supplies or any other recognized professional body.
Certificate in Computer Applications from a recognized institution.
Demonstrated merit and ability as reflected in work performance and results.
Built at: 2025-02-16T09:28:33.084Z