Job Summary
The dairy accountant will provide support to operations, finance and administration in a dairy processing unit,. They will ensure the maintenance of accurate records as well as reconciliation of financial accounts with source documents, formulate financial and accounting procedures and policies, prepare and submit final accounts
Minimum Qualification:Bachelor
Experience Level:Entry level
Experience Length:3 years
Job Description/Requirements
Job Summary
The dairy accountant plays a critical role in the enterprise and provides support to operations, finance and administration. To ensure the maintenance of accurate records as well as reconciliation of financial accounts with source documents. Formulate financial and accounting procedures and policies, prepare and submit final accounts.
Primary Duties and Responsibilities
1.
Ensure daily posting and reconciliation of milk
received and sold so as to come up with the correct closing stock balances and
opening stock for the following day;
2.
Ensure farmer records are up to date and
accurate.
3.
Ensure that sale proceeds from local milk sales
are banked on a daily basis, and reconciliations done on a daily basis;
4.
Ensure that all payments and purchases are
properly supported and the laid down procedures are followed;
5.
Reconcile and follow-up external debtors and
creditors; and issue weekly reports to aid in decision making
6.
Prepare milk suppliers, transporters and staff
payrolls on timely basis and ensure compliance with statutory deductions;
7.
Management the provision of feeds, including procurement,
payment, supply and relevant deductions from milk suppliers.
8.
Maintain and keep the dairy unit up-to-date on
all relevant regulatory licences, rates, taxes, operating standards etc.
9.
Advice customers on milk payments and be
responsible for responding to discrepancies;
10.
Evaluate the company’s internal controls and
ensure they work as expected and recommend their review;
11.
Communicate and advise management on the operating
status of the dairy unit on a regular basis.
12.
Prepare the monthly final accounts including profit
and loss, trial balance statements and balance sheet to be presented to
management by 10th of the following month;
13.
Prepare the dairy unit final accounts and carry
out the audit exercise with external auditors;
14.
Maintain asset register
15.
Ensure accurate cash-flow management to allow
for timely forecasting of cash payments and allow business units to function
effectively
16.
Prepare and monitor the dairy unit annual budget
vs expenditure; and
17.
Any other duty as assigned by line manager and
or Management Committee/Board.
Key Result Areas
1.
Maintenance of accurate accounting records
2.
Effective utilization of resources
3.
Financial planning
4.
Submission of accurate, timely and relevant
reports
5.
Successful implementation of quality control
standards for services offered by the department
6.
Effective supervision of employees assigned
to the team
7.
Continuous process improvement of services
through efficient working
8.
Enforcement of relevant guidelines, rules
and regulations
9.
Ensure customer satisfaction for the
consumers of the services offered by the department
Person Profile
Qualifications
1)
Bachelor’s Degree in Finance, Accounting or
Business related field is an added advantage
2)
CPA (K) or its equivalent;
3)
Member of ICPAK
4)
A minimum of four 3 years of relevant
working experience;
Skills and Experience
1)
Demonstrate ability to use computerized
accounting systems;
2)
Must demonstrate high integrity and ethical
practice
3)
Must demonstrate ability to work
independently with minimum supervision.
4)
Must be a team player who is able to work
cordially in teams
5)
Must demonstrate ability to multi-task.
6)
Must demonstrate commitment to operational
effectiveness
7)
Should have ability to solve problems by
applying relevant business knowledge
8)
Should demonstrate professional expertise in
the relevant work area
9)
Must have the ability to communicate for
both written and oral communication
10) Must be
able to work under pressure
11) Must be a
flexible person, who is willing to learn and able to work flexible hours to
achieve goals
12) Must have
knowledge in use of MS office packages.
Personal Qualities
1)
Values: respect for ideals and values of the
Catholic Church
2)
Ethics: Ensure that own behaviour and the
behaviour of others is consistent with these standards and aligns with the
values of the organization
3)
Communication: Excellent written and oral
communication skills and ability to articulate the vision of Caritas Nairobi
and communicate complex issues with clarity to a wide range of audiences
4)
Adaptability: Demonstrate dynamism and a
willingness to be flexible, versatile and/or tolerant in a changing work
environment while maintaining effectiveness and efficiency
5)
Building Relationships: Establish and
maintain positive working relationships with others, both internally and
externally, to achieve the goals of the organization
6)
Planning: Determine strategies to move the
organization forward, set goals, create and implement actions plans, and
evaluate the process and results
7)
Leading: Positively influence others to
achieve results that are in the best interest of the organization
8)
Organize: Set priorities, develop a work
schedule, monitor progress towards goals, and track details, data, information
and activities
9)
Innovative: develop enterprising initiatives
including digital developments that add value, revenue and richness to Caritas
work and its reputation
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