The Data Protection Advisor Assistant is responsible for assisting the Data Protection Advisor in implementing the data protection action plan within missions in Kenya and the region. A targeted need driven implementation approach will be utilized to embed Data Protection measures in the office and in the Field, capacity building and strengthening the Data Protection posture within operations.Working with the advisor, the role holder will use change and project management skills to allow for a smooth transition into compliance and protection.Tasks & ResponsibilitiesImplement data protection best practices, with some relevant and realistic means such as provision of advice and recommendations on data protection to departments and field missions and assist in their implementationProvide training in data protection, pairing up with the IT officer to guarantee 100% of the staff are aware and autonomous in their actionsDraft or review policies and procedures necessary to apply data protection principles to MSF activitiesMap the data flows generated by the activities and ensure proper maintenance and updating of the register of processing activitiesEnsure that data protection is considered when choosing MSF service providers and partners, particularly in contractsManage any personal data breachesCarry out the necessary data protection impact assessments with the missionsCollaborate with other stakeholders such as the Head of Missions, project Managers, document/ record management teams, IT teams or medical and operation directions for the implementation of specific processes and ensure consistent application of the recommendationsIdentify and train focal points in missions to handle data protection responsibilities notable, maintaining relevant registers, producing assessments and diffusing informationCoordination of storage of intermediary paper archives, ensuring the best practices are observedCoach the mission staff to implement the best practices regarding their electronic recordsManage the knowledge and information acquired and assist the relevant stakeholders to develop a toolkit for replication in other missionsDocumentation of lessons learnt, best practices, case studies and success storiesMonitor local, regional and global data protection regulationsQualificationsEducationBachelor's Degree in any of the following fields: Law, Computer Science, Information Communication Technology, Informatics, Statistics or their equivalent from a recognized and accredited institutionTechnical data strategy and protection certification standard such as protection information management (PIM), Certified Information Privacy Professional (CIPP/E) or Certified Data Privacy Solutions Engineer (CDPSE) is an added advantageExperienceLegal and technical expertise in data protection and at least 2 years of experience in data protectionExperience with digital security awareness topics and best practices, particularly cybersecurity is a plusStrong experience in change management and process implementationPrevious experience with MSF/ NGOs is a plusCompetenciesAbility to report to the Steering Committee, including fine report writing and presentation skillsRequirements collection and prioritizationHighly literate in Microsoft Office tools: PowerPoint, Excel, SharePoint, Ms TeamsExcellent interpersonal, communication and negotiation skillsResilient, excellent time management, multi-tasking and prioritization skillsExcellent administrative and organizational skills and an eye for detailsDemonstrated ability to establish and maintain effective relationships with key stakeholders (transversally & remotely)Well-developed multicultural awareness and ability to work under pressure in a challenging environmentMotivation and interest to work within humanitarian domain and MSFLanguagesB1 independent user EnglishB1 independent user French is an added advantage
