Equity Bank Limited (The “Bank”) is incorporated, registered under the Kenyan Companies Act Cap 486 and domiciled in Kenya. The address of the Bank’s registered office is 9th Floor, Equity Centre, P.O. Box 75104 – 00200 Nairobi. The Bank is licensed under the Kenya Banking Act (Chapter 488), and continues to offer retail banking, microfinance and related services. The Bank has subsidiaries in Kenya, Uganda, South Sudan, Rwanda and Tanzania. Its shares are listed on the Nairobi Securities Exchange and Uganda Securities Exchange. Equity Bank was founded as Equity Building Society (EBS) in October 1984 and was originally a provider of mortgage financing for the majority of customers who fell into the low income population.
Reporting to the Group Head of Digital Operations, the Executive Assistant will assist to provide efficient, responsive and excellent administrative organizational and logistical service to the Department in order to provide a conducive environment to enable the department to meet its goals.
Roles and Responsibilities
Preparing all the presentations for the Digital operation.
Organizing daily meetings and keeping records
Maintaining the action logs and following up with owners
Supporting the Group Head of Digital operations
Coordinating activities for the operations teams
Timely and appropriately booking of travel and accommodation for Line Manager’s trips as well as co-ordinate and handle professional travel logistics for the team
Liaise with relevant individuals, external organizations: to arrange meetings, prepare agendas and draft minutes of all meetings
Plan, organize and manage own workload and that of the Department to ensure that all the reports are processed and submitted in a timely and accurate manner
Ensure that all calls to the Line Manager are effectively and efficiently handled
Preparing e-mails, letters, memos for the Line Manager’s validation, sort and review incoming mail for the department and distribute to the team
Maintain a comprehensive filing system -Ensure that all documents in the Line Manager’s office are well filed and confidentially maintained
Ensure that all the visitors to the Line Manager’s office are well handled and assisted
Collect and open mail addressed to the Directors
Tabulate and retrieve official expenditures and claims
Attend functional meetings and document key information and decisions as and when required
Analyze basic information in response to queries to the dept.
Organize materials and logistics for external auditors
Handle procurement for the department-stationery, office tools, ordering business cards
Qualifications
Bachelors Degree in Business Administration
Diploma in Secretarial Studies
Diploma in Management/Leadership/Communication
At least 5-year experience as a PA or Secretary in an administrative role in a senior or executive management role
Excellent written and oral communication skills;
Excellent word processing and IT skills, including knowledge and proficiency to at least intermediate levels in a
range of office software, including Microsoft Word, Excel, PowerPoint and Outlook
Honesty and reliability
Excellent organizational skills
Accuracy
The ability to work on your own initiative and to tight deadlines
Flexibility and adaptability to juggle a range of different tasks needing to be undertaken simultaneously
An understanding of confidentiality issues and the use of discretion
