Executive Assistant At Filmmakers Mart

The Executive Assistant will provide administrative and operational support to the co-founders, managing their schedules, overseeing travel arrangements, and coordinating internal and external communications. This role ensures the smooth operation of FMM and RollPay, with responsibilities spanning across multiple departments.
Key Responsibilities
Manage the calendars, appointments, and schedules of the co-founders, prioritizing meetings and engagements.
Coordinate all travel arrangements, including flights, accommodations, and itineraries.
Handle correspondence on behalf of the co-founders, ensuring timely and professional communication.
Prepare reports, presentations, and documents as requested by the leadership team.
Liaise with internal departments and external partners to ensure smooth operations and project coordination.
Maintain confidentiality when handling sensitive company information and discussions.
Assist with project coordination, tracking deadlines, and ensuring task completion.
Support in event planning, managing logistics for company events and meetings.

Requirements
3+ years of experience in an executive assistant or senior administrative role.
Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
Excellent communication skills, both written and verbal.
Proficiency with office software, including MS Office, Google Workspace, and scheduling tools.
Ability to handle sensitive and confidential information with discretion.
Detail-oriented, with the ability to manage multiple tasks in a fast-paced environment.
Experience in a tech, entertainment, or startup environment is a plus.