Executive Assistant - Cancer Center

Executive Assistant - Cancer Center
Company:

Aga Khan University


Executive Assistant - Cancer Center

Details of the offer

Reporting to the Projects Director, the Executive Assistant will provide high level administrative support to the Projects Director, effectively coordinate and facilitate administrative aspects of the office including day to day office management..
Responsibilities
• Effectively managing incoming and outgoing telephone calls and ensuring the highest communication standards are upheld.
• Drafting, editing, preparing, and distributing all written communications.
• Effectively handling both the internal and external customers of the institution by engaging best practices in customer service.
• Effectively handling the Projects Directors office diary by pro?ciently planning and scheduling appointments.
• Organizing meetings and video of conference calls including securing venues, setting up the relevant connection equipment, developing the agenda, assisting in preparation of meeting documents, and distributing to participants in a timely manner.
• Taking minutes in meetings, following up on action items arising out of meetings and ensuring timely closure.
• Liaising with relevant departments as required to accomplish tasks against set targets and deadlines.
• Facilitating and responsible for administrative aspects of planned Workshops, conferences and retreats hosted
• Preparing presentations as required for the Projects Directors speaking engagements.
• Overall management, arrangement and facilitation of travel for the Projects Director: booking tickets in line with the institution ’s travel and procurement policy; timely processing of multiple/single entry visas as required; protocol managements; sourcing appropriate accommodation; arranging and coordinating airport transfers and ground transport; tracking and staying abreast of latest immigration and visa rules, travel advisories. flight schedules /changes, etc.
• Ensuring that the expenses are claimed in a timely manner and as per entitlement.
• Ensuring sufficient stocks of all required stationery for the office.
• Ensuring the hard/soft copy ?ling systems are in order and well maintained; safe and secure storage of con?dential information.
• Any other duty as may be required..

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 5 years

Required languages:
English (Spoken: fluent | Written: fluent)
Want to see how you rank against other applicants?
Get detailed analysis on Fuzu Instant Feedback
YouVS
Sign up to learn more


Source: Fuzu


Area:

Requirements

Senior officer, intelligence development

Administrative/Secretarial Jobs in Kenya The Financial Reporting Centre (FRC) (Kenya’s Financial Intelligence Unit) is established under section 21 of the...


Nairobi Area

Published a month ago

Pharmacist

Job Summary The requirement for Appointment i. Bachelor of Pharmacy Degree (B Pharm) from an institution recognized by the Pharmacy and Poisons Board. ii...


Central

Published a month ago

Asistencia técnica para la incorporación de la perspectiva de género en el cooperativismo

Duties and Responsibilities 1. Contribute technically to the development of programme strategies in the area of Women’s Economic Empowerment (WEE) in Kenya...


Nairobi Area

Published a month ago

Front desk representative

Job Summary We are looking for a pleasant Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance. You...


Nairobi Area

Published a month ago