Job Summary:
We are seeking an astute and highly organized Executive Assistant to support the CTC Director and the Deputy Director/Manager Clinical Services. The ideal candidate will be proactive, detail-oriented, and able to manage all aspects of the office efficiently, ensuring smooth operations and facilitating the productivity of the CTC leadership team. This role requires significant confidentiality and the ability to manage and attend high-profile meetings, including board meetings.
Key Responsibilities:
Provide comprehensive administrative support to the CTC Director and Deputy Directors.
Manage the director's calendar, scheduling appointments, meetings, and travel arrangements while prioritizing urgent matters.
Prepare and organize documents, reports, and presentations for meetings.
Attend high-profile meetings, taking minutes and ensuring follow-up on action items.
Maintain confidentiality regarding sensitive information and communications.
Consult with internal and external stakeholders on behalf of the CTC Director.
Coordinate logistics for board meetings and other significant events, including agenda preparation and minute-taking.
Develop and maintain office systems, including filing and record-keeping.
Support special projects as required by the CTC leadership team.
Qualifications:
Proven experience as an Executive Assistant or Personal Assistant, preferably supporting senior leaders.
Exceptional organizational and time-management skills.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficient in use and management of databases e.g. SharePoint etc.
Ability to manage confidential information with discretion.
Excellent people skills and a professional demeaner.
Strong attention to detail and ability to manage multiple competing priorities in a fast-paced environment.
Familiarity with the healthcare sector is an advantage but not mandatory.
Alignment with AGC Tenwek Hospital's Christian values is essential.
Education:
Bachelor's degree in business administration, Communications, or a related field preferred.
Why Join Our Team at the CTC?
By joining our team as a Senior Executive Assistant, you will be part of a healthcare organization that combines quality care with a dedication to Christian service and values. The CTC is committed to creating a supportive and compassionate environment where team members are encouraged to grow professionally and spiritually while making a positive impact on patients' lives.