Executive Secretary

Applications including detailed Curriculum Vitae (CV), copies of academic and professional certificates, transcripts and testimonials, current and expected gross salary (attach latest payslip),names and contacts of at least three professional referees, two coloured passport size photos, copy of national ID card and day time telephone contacts should be delivered to the undersigned by hand, courier or post so as to reach him on or before 5.00 pm of December 6,2019.
Bachelor’s degree in Secretarial Studies/ Business Administration or a relevant degree in the Social Sciences.
? Diploma in Secretarial Studies.

? Diploma in Public Relations and Communication.

? Must be proficient in MS office and experience in SAP (ERP).

? Minimum ten (10) years of relevant experience, five (5) which must be in senior management level.

? Aged between 35 and 45 years of age.

Responsibilities

Maintain effective communication channels with all departments as well as external organizations and individuals.
? Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure. 3

? Schedule appointments, screen requests for meetings, prepare notes, draft correspondence, type letters and reports including document binding in accordance with agreed instructions.

? Ensure timely preparation, circulation of Board and Committee papers in an accurate and neat manner.

? Monitor and track the progress of various assignments and regularly updating the appropriate Head of Department and other members of staff on specific deadlines and problems.

? Keep valuable documents for the Company e.g. Logbooks, title deeds, cheque books, contracts/agreements and policy documents,

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 10 years

Required languages:
English (Spoken: fluent | Written: fluent)