ABOUT US
Our goal at Pawame is to support limitless opportunity through a foundation of safe, reliable, and affordable solar energy. With so many African communities lacking access to power, participating in the modern digital world can be challenging and laborious. The Pawame team provides the energy-driven tools these communities and individuals need to become successful students, entrepreneurs, and global citizens. We like to think of ourselves as an electric foundation, and our team is what makes that possible.
ABOUT THE ROLE
The Facilities & Logistics Coordinator will be in charge of overseeing all Pawame facilities related activities. This individual serves as a point of contact for the Logistics & Inventory Management (LIM) organization by providing relevant up to date information & support to the field logistics team and HQ personnel.
They shall ensure that the Facilities, Logistics and Inventory process are seamless and consistently adding value to the Sales organization by providing insights and delivering quality output.
The role holder will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well functioning to meet the diverse needs of employees.
KEY CROSS-FUNCTIONAL RELATIONSHIP & INTERFACES
Sales Team
Interface frequently with Logistics sales regarding products to understand Stock levels in order to ensure highest quality service delivery.
Finance
Ensure regular updates on changes to budgets, sales forecasts and numbers, duties, and levies.
Support in processing disbursements, payments among others to the field teams.
Human Capital
Coordinates all Human Capital related initiatives directed at Logistics & Inventory Management such as training.
Maintain all Logistics & Inventory staff records ensuring they are up to date both in hard and digital formats.
Procurement
Provide procurement team with all necessary data towards ensuring accurate forecasting of inventory is achieved.
Responsibilities
KEY ACTIVITIES AND RESPONSIBILITIES OF THE ROLE
Employees to manage: 3
Facilities Management
Develop, Implement, maintain and update all Pawame premises (including county shops) procedures and enforce adherence.
Ensuring premises, assets and communication tools are used effectively.
Coordinate the acquisition of new facilities including Shops in new territories.
Equip Shops with necessary tools of trade.
Ensuring facilities meet all statutory requirements including OSHA compliance.
Impromptu/Random facility and stock audits.
Coordinate the repair and maintenance of all Pawame (including Shops) facilities.
Vendor/Supplier management including security guards & 3PP logistics.
Staying on budget, increase productivity, hone accuracy, and adhere to safety standards.
Field Support
Assist the Logistics & Inventory manager in the implementation, coordination and roll out of the inventory & logistics strategy.
Ensure seamless communication between the Shop Coordinators and other departments across the company.
Periodically conduct a training needs assessment for the Shop Coordinators and liaise with the Human Capital department on training & resources.
Support HC in the induction of new Shop Coordinators within Human Capital’s onboarding process
Coordinate with Finance department to ensure all required working tools are availed to the Shop Coordinators.
Coordinate and monitor all field logistics functions and ensure they remain within the allocated budget.
Address any needs, problems or complaints that may arise quickly and amicably.
Reporting and Documentation
Support in the issuance, distribution and collection of hiring documents for all sales agents.
Keep a record of all unplanned logistics costs.
Record all incidentals, develop root causes and propose mitigating factors.
Prepare reports for high-level managers.
Track quality, quantity, stock, transport costs, delivery timelines and productivity.
Analyze data and consider performance modifications and implement improvements.
Consolidate and verifying shop weekly reports before being sent to stakeholders.
People Management
Supervise all facility staff in HQ including Security guard, caretaker and house cleaner.
Compliance
Ensure overall administration, compliance and improvement of the logistics and inventory management process.
Ensure facilities conform with all statutory requirements.
ATTRIBUTES & COMPETENCIES
Technical
Required:
Fluency in English (spoken and written).
Strong written and verbal communication skills.
Hands-on experience with CRM software and MS Office (MS Excel in particular).
Understanding of sales performance metrics in Logistics and Facilities.
Preferred:
Marketing, Sales or relevant field is a plus.
Behavioural:
Excellent organizational and multitasking skills.
A team player with a high level of dedication.
Ability to work under strict deadlines and deliver high quality of work.
Agile and resilient and shows interest in continuous personal development.
Job Requirements
Required education
Required relevant work experience
Required languages:
Mandatory attachments
Please have a scan or photo of these documents ready when you start the application:
Self-prepared CV file
