Finance/Admin Assistant At Kenya Coffee Producers Association

Reports to:Chief Executive Officer
Duties and Responsibilities
Office Support and Management
Provide general administrative and clerical support including managing phone calls, write and distribute mails, letters, photocopying, open, sort and distribute incoming correspondence
Establish and maintain a range of basic databases and records systems including:- membership details, office records, and others as may be required
Provide general support to the visitors and organization’s clients
Correspond with members and support membership development
Develop and maintain a filing system
Assist in management of the organization’ website – regularly updating and initiating new ideas on how to continuously improve
Support project activities such as: - attend project meetings if and when required, book meeting venues, mail out invitations etc.
Support identification, development and implementation of fundraising strategies for sustainability of the organization
Managing inventory of office assets and supplies and sourcing for suppliers
Coordinate maintenance of office equipment
Perform any other duty as required by the Chief Executive Officer
Coordinate maintenance of office equipment
Recruit new members for the Association
Ensure tidiness of the office.
Perform any other duty assigned by the supervisor

Membership management
Correspond with KCPA members and support membership development - recruit new members for the Association and ensure the old members continue supporting the Association through renewal of annual subscription - Establish and manage relations with KCPA members/ maintaining member information and receiving member requests and attending to member needs/preparing thank you letters/messages for new members
Maintain regular communication with members – send market information and any other administrative information as need arises.
Provide regular reports on growth of membership
Maintain a database of all the Association’s members
Financial management
Monitor and record all office expenditures and reconcile and submit expense reports through simple book keeping software such as Microsoft Excel.
Preparation of payment vouchers, process incoming cheques; create daily ledger of deposits
Submit regular financial reports
Ensure that all statutory are made and submitted in accordance to the laws of Kenya and the financial manual of KCPA
Level of Education:
KCSE
Specialized Training/Professional Qualifications:
At least CPA 11
Competencies/Abilities/Skills Required:
Working knowledge of computerized accounting packages
High level of integrity.
Good interpersonal skills.
Attention to detail.
Good planning and organization skills.
Effective communication both oral and written