Contract: Permanent & Full time
Salary: Commensurate to experience
Reporting to Associate Director based in Kenya and Finance Manager in Uganda, the Finance and Administrative Assistant will support the finance function and manage smooth running of the Nairobi office.
Specific responsibilities include:
Finance function support duties
Preparing payment requisitions with supporting documents for approval and online bank payments.
Petty cash handling, making approved payments, submitting requests for replenishing and submitting transactions for review and approval on a regular basis.
Preparing monthly petty cash counts/certificates at each month end for approval
Support the finance manager to complete bank reconciliations
Support the finance manager to file monthly statutory returns
Prepare and obtain approval for local purchase orders
Work with the finance manager to complete annual/statutory reporting
Initiating transactions in Aqilla for review by the finance manager
support finance manager to complete month end management accounts
Office Administrative duties
Manage the smooth running of the office
Reception/front desk duties – answering telephone, dealing with enquiries, taking messages, greeting guests, offering beverages etc
Arrange post and courier services
Liaise with suppliers and contractors for office requirements including trouble shooting IT issues
Organising and taking minutes in team meetings
Assist with flight and accommodation bookings for staff
Interested candidates that meet the following requirements should consider applying.
A degree in accounting, business, economics, finance, or a related field and studying or interested in professional accountancy qualification
Good knowledge of finance systems, Microsoft office and Excel skill
Minimum of 1-2 years’ proven experience in formal employment
Strong organisational and planning skills
Strong team player with excellent written and verbal communication skills