Finance And Administration Intern At United Nations Environment Programme (Unep)

Administration Assists to coordinate various activities related to the acquisition of goods and services for the office,Prepares, processes, and follows up on administrative arrangements related to the consultants and individual contractors.Management of Africa Office meeting room. Maintains up-to-date work unit files on Teams Folder.Ensure correct tracking of all Africa Office equipment and fixed assets in a timely manner, and ensure all relevant equipment is covered by the relevant insurance policy. Maintains, on an ongoing basis, the list of intangible property, including active subscriptions and licenses, landline extensions, ensuring timely renewal or deactivation.Issuance and recording of office stationery. Finance and Budget Support Fund management of the Africa Office Programme of Work (POW) budget in particular:Assist to prepare project budgets consumption reports.Assist in creation and posting of expenditure reports in Umoja. Support in project revisions.Support the maintenance and update of UNEP's legal instruments database.Support in payment processing against project legal instruments.Assist review of Implementing partner reports. Assist in tracking of vendor and donor invoices.Assist in filing, maintenance, and update of shared drive folders.Assist in initiating and tracking expenditure adjustments.Any other duties as assigned may be assigned by the Supervisor.