Finance And Administrative Assistant - G5(Dc)

EDUCATION

Completion of secondary school education supplemented by a formal training in accounting and/or finance and administrative field from a recognized commercial school or equivalent.

EXPERIENCE

Minimum of five years of operational or administrative support work experience including providing financial operations support services. Experience of working with an enterprise resource planning (ERP) system.

LANGUAGES

Excellent command of an official language (English). Working knowledge of another official language of the Organization or an official national language of the duty station.

Responsibilities

DESCRIPTION OF DUTIES

Financial
Review and verify financial reports basing on ILO rules and USDOL Management and Procedures Guidelines (MPGs) and closely monitoring reported expenditures as a basis for budgetary control in respect of approved budgets.

Prepare on a monthly basis, expenditure reports related to OFCs received by the projects for the purposes of close monitoring and ensuring that expenditures do not exceed approved allocations.

Maintain petty cash book and/or records for recording of financial data pertaining the petty cash account

Prepare payment requests for staff travels allowances and for payments to suppliers

Prepare payment requests for seminar advances and ensure their prompt accountability, maintaining proper and accurate records for facilitating, reconciliation of the GL Account in order to ensure prompt clearance of outstanding items

Submit timely replenishment requests to imprest Accounts office to ensure consistent availability of sufficient funds for timely implementation of a wide range of activities under the project

Advise the National Programme Coordinator on all aspects of Accounts and financial control procedures in order to ensure compliance with ILO financial rules and regulations and USDOL MPGs

Prepare responses in respect of Accounting and Audit queries that may be raised by the verification unit of the Regional Office in Addis Ababa

Perform any other duties as may be assigned to her/him by the Director of the ILO office, Dar es salaam and the National Programme Manager

Administrative
Process Duty and VAT exemptions for purchase of goods and services by ILO technical cooperation projects

Provide administrative support services such as Hotel booking and ticket reservations and/or confirmations related to ILO travel arrangements

Assist in office Transport coordination, arrange fuel replenishments, maintain records on car services and ensure good maintenance of office equipment

Assist in any other administrative and personnel chores related to human resources and office administration e.g maintaining staff leave records, purchase of stationery etc.

Perform any other duties as assigned by NPC

Job Requirements
Required education

Required relevant work experience

Required languages: