LOCATION: MOMBASA
The incumbent will be responsible for coordinating all logistical matters, negotiating contracts, coordinating appointments, ensuring on time delivery, streamlining inbound & outbound freight, shipper & carrier communication. liaising with company clients by providing them with timely updates on progress of movements/clearance, responding to quotations within the stipulated timeframes, and providing accurate sale projections for management.
The incumbent will report directly to the Project manager, while working closely on a daily basis in collaboration with other sectors of the company in the performance of his/her duties and responsibilities.
Responding to Request for Quotation by preparing Quotations through close liaison with the field offices.
Preparation of sales invoices on completion of a task order
Overseeing incoming and outgoing shipping activities to ensure accuracy, completeness and conditions of shipments.
Determining shipping priorities, work assignments and shipping methods required to meet shipping and receiving schedules from the client.
Inspecting loading operations to ensure compliance with specifications.
Monitoring deliveries, ensuring customer satisfaction and maintaining accurate logs of all transportation and goods.
Liaising with transporters/subcontractors to agree transport costs, ensure the best possible solutions are found that fits the client’s requirement.
Continually reviews freight costs, transportation rates, to ensure value for money and sustainability.
Streamlines shipping and transportation processes
Ensure transporters/subcontractors contracted in clearance, or warehousing are operating in compliance with laws and regulations regarding transportation, including hazardous materials.
Liaising with clients on the status of their shipments and clearance activities.
Build excellent relationships with clients who are under immense pressure by Investigating and solving customer problems and issues including documenting and reporting all updates to clients in a timely manner.
Communicate effectively with clients, couriers, sub-contractors and other operational departments on task at hand.
Attending PRM meeting with the client updating them on progress and achievements of tasks received, challenges as well as the lessons learnt.
Assisting the project manager in proposal writing in the financial proposal preparations by providing competitive prices from service suppliers.
Assist in the preparation of Audit requirements and Special projects.
Create, manage and monitor the overall logistics and customer service department budgets.
Manage customer service activities including customer satisfaction, handling customer complaints, regulatory requirements, and quality assurance.
Ensuring accounting entries for data processing.
Preparing all invoicing and posting them to the proper accounts per project.
Proper filing of all documents pertaining to the above tasks.
Any other duties assigned
Mandatory Required Skills Sets
Sound knowledge of Kenya- Customs Clearance procedures.
Previous experience working in the Logistics sector in Mombasa Base, including KPA (Kenya Ports Authority), KMA (Kenya Maritime Authority)
5 years’ Experience managing logistics projects.
CPA certified, Part 2, or Part 3
Excellent interpersonal relations particularly in being customer centric.
Our client is looking for a Finance and Logistics Coordinator with plenty of hands on experience spanning over 5 years overseeing Projects, Operations, Transportation, and Distribution.
