INTERNAL VACANCY – FINANCE ASSISTANT - DADAAB Kenya Red Cross Society is a leading humanitarian organization sustainably promoting the wellbeing, health and resilience of communities in Kenya. The Society is looking for a qualified person to fill the position of: Job Tittle: Finance Assistant (1 Position) Reporting to: Finance Officer Location: Dadaab Refugee Operation Overall Purpose The Finance Assistant will be responsible for providing effective financial and administrative support services including, processing and ensuring payments are made in a timely and appropriate manner within established time limits, ensuring easy retrieval of accounting documents as well as timely reporting for the Dadaab refugee operations. Duties and Responsibilities Assist the finance officer with the accountancy, financial monitoring and control of budgets of projects in compliance with Finance & Donor requirements Assist in project progress tracking and preparation of project financial reports as per the donor and organizational requirements. Follow up with the projects for the monthly receipt of the financial returns, both soft and hard copies, and conduct the first check, reporting any findings to the Project Accountant Ensure that all expenses as per the financial returns have been entered correctly into the Organization's systems. Ensure that all procurements were in line with policy and procedures with the relevant supportive documents provided. Ensure that all project expenditure authorization process is as per the approval matrix. Follow up with the projects to ensure that the monthly cash requests, bank reconciliations and BVAs from the projects are received as per the agreed upon timeframes. Conduct the first check of the monthly cash requests alongside the approved budgets, the expenditure to date in the project BVAs and activity plans. Prepare the necessary documents for bank transfers in consultation with the finance officer. Prepare quarterly cash requests and forecasts Assist the finance officer. in processing the periodical cash transfers to the projects File and label all payments/receipts (invoices, receipts and cover documents) in the appropriate finance files Prepare liquidation/expenses reports and attach all relevant supporting documentation for verification and approval Assist with audit preparation including running financial statements, retrieving documents, preparation of audit files plus supporting documentation. Actively participate in resource mobilization, asset verification and proper management of the organization's resources and assets. Perform any other duties as may be directed by the management/line manager. Minimum Qualifications Relevant university degree or equivalent qualification in finance or accounting Accounting qualifications such as CPA, ACCA or equivalent Minimum of 2 years relevant professional work experience. Knowledge, skills and languages Skills in computers (Windows, spreadsheets, word-processing , and accounting packages . Preferred knowledge of accounting concepts, financial management and use any Accounting Software preferably Microsoft Dynamics Navision Ability to engage discretely and tactfully with internal and external stakeholders. Knowledge in Proposal writing and development will be an added advantage Application Procedure Interested candidates who meet the above qualifications should apply strictly through https://20190408074923_o6kweklztac4z1ru.applytojob.com/apply/PoZKafgjbS/Finance-Assistant-Dadaab so as to reach us not later than 28 th February 2024 ; The subject line should indicate the role being applied and location for ease of reference. Secretary General Kenya Red Cross Society P.O. Box 40712-00100, Nairobi, Kenya. Applications MUST contain ; Letter of application, updated curriculum vitae with email address and contacts of three referees, copies of relevant certificates. Kenya Red Cross Society is an equal opportunity employer and does not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview. Kenya Red Cross Society is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment . Job disclaimer and notification: K Powered by JazzHR
