Job Summary
To develop and manage all accounting processes relating to the BRC offices in East Africa. To develop and manage all accounting processes for BRC programmes in East Africa with a particular focus on restricted funds.
Minimum Qualification:Bachelor
Experience Level:Senior level
Experience Length:5 years
Job Description
Position Title:
Finance Manager – BRC
Reporting to:
British
Red Cross Country Cluster Manager with a dotted line to the
International Programme Accountant for Africa in the International
Finance Dept.
Job Location:
Nairobi
Role Summary:
To
develop and manage all accounting processes relating to the BRC offices
in East Africa. To develop and manage all accounting processes for BRC
programmes in East Africa with a particular focus on restricted funds.
To manage the financial reporting and audit requirements of BRC donors
in East Africa, including financial statements, budget narratives and
funds requests. To develop and deliver financial training to both local
BRC staff and partner national society staff in East Africa. To
undertake financial risk assessments of the partner national societies
and BRC supported projects in East Africa. The strategy is to develop
and deliver an integrated nutrition resilience framework for
intervention execution focusing on partnerships, advocacy, behaviour and
attitude change manifested in the application of optimal nutrition
practices across the life cycle prior to, during and after emergencies.
Role Purpose:
The
post holder is responsible for ensuring effective financial management
and compliance for all BRC projects in East Africa and consistency
between UK finance records and field records. In addition, the role
includes the financial training and support of both BRC staff and
partner national society staff in East Africa.
Duties and Responsibilities
Financial Management of BRC Office in East Africa
To
oversee the management of all BRC bank and cash accounts ensuring that
reconciliations are carried out monthly, submitted to UK office and that
all necessary financial controls are in place;
To
ensure that the office submits its monthly cash flow request and
monthly financial return to International Finance on time and with all
necessary supporting documentation;
To oversee and support all procurement processes that relate to BRC activities in East Africa;
To
ensure that costs of the BRC office in East Africa are correctly
accounted for in the corporate budgeting and forecasting processes;
To
ensure that there is consistency in the use of Agresso account codes in
the office monthly returns and to maintain the integrity of the
financial information in Agresso for the office, ensuring entries are
correct & up to date;
To
ensure that the office follows all corporate financial policies and
procedures and has an up to date office finance and admin handbook;
To ensure that the financial and administrative aspects of all service agreements are up to date;
To
ensure that a record is kept of all legal contracts, MoUs and
agreements and that these are kept up to date and complied with;
Financial Management of East Africa Programmes:
To
produce a monthly financial report for the BRC East Africa Country
Cluster Manager of programmes showing progress against budget for all
projects and highlighting any current financial issues with the partner
national societies.
To
support the development of new plans and proposals, ensuring budgets
are appropriate and clearly presented to meet both BRC and donor
requirements
To ensure that all projects in East Africa are correctly accounted for in the corporate budgeting and forecasting processes.
To support the corporate BRC year end process and annual external audit process as required;
To ensure that all financial transactions for all projects in East Africa are always correctly reflected in Agresso.
To work with the International Finance Dept to ensure that all new projects in East Africa are set up in the correct manner.
Collaborate
and support BRC Programme Managers and Programme support Officer on day
to day basis, on financial programme matters.
Financial Management of Restricted Funds:
To
ensure that the financial elements of applications on all restricted
fund programmes relating to East Africa are prepared, reviewed and
supported;
To
ensure that donor financial reports on all restricted fund programmes
relating to East Africa are prepared, reviewed, supported and submitted
in a timely manner;
To
ensure that programme audits on all restricted fund programmes relating
to East Africa are arranged and carried out in line with the donor
contracts;
To ensure that costs for all restricted fund programme are always correctly accounted for and supported by valid documentation;
To
ensure that all restricted fund programmes are correctly closed
including disposal of assets, closure of bank accounts and finalization
of reports;
Financial Risk Assessment:
In
collaboration with International Finance, keep up to date the financial
risk assessments of partner national societies in the East Africa
region.
Ensuring
that key financial risks are identified and clear recommendations are
given on how to deal with areas of weaknesses identified and to ensure
that the recommendations are implemented.
BRC Project Information Management System (PIMS) is kept up to date and identified risks are recorded.
In collaboration with International Finance, support any Internal and External Audit trips to the region as required;
Financial Training and Support:
To design, develop, schedule and deliver financial training to BRC staff;
To work with and support partner national society staff in financial matters as required by the BRC East Africa Representative;
To carry out the financial induction for new starters in the BRC office;
To provide technical advice to the East Africa Programme Assistant on matters relating to financial reporting and management;
Other:
Undertake any other appropriate duties that may be required by the BRC East Africa Country Cluster Manager
Willingness
to support and work collaboratively with the southern Africa team as
well as surge support, during periods of high demand.
Education & Training:
Qualified accountant (CPA/ACCA or equivalent) with relevant experience
Degree level education
Required Experience:
Minimum 5 years relevant experience
Experience of developing financial systems to support international operations
Experience of supporting institutional donor programmes
Experience of supporting budget and forecast preparation
Experience of delivering financial training & support, especially to non-finance people
Experience of financial risk management
Experience of working with international programmes
Experience of different accounting systems (experience of working with Agresso and Navision an advantage)
Skills & Personal Attributes:
Strong audit and internal controls knowledge with the ability to highlight weaknesses and make appropriate recommendations
Highly computer literate with advanced knowledge of Excel, Word, Powerpoint and computerised accounts systems
Ability to assimilate complex financial and written information quickly and accurately
Strong analytical, reporting, presentation and facilitation skills
Proactive, highly motivated and able to use initiative to a significant degree
Ability to think strategically
Ability to be self-manage and work as part of a team
Creative and able to review and develop new policies and procedures
Patient and supportive
Ability to communicate verbally and in writing to both finance and non-finance staff
Additional Requirements:
Uphold
the Fundamental Principles and act with integrity, in accordance with
the Society’s obligations and values (inclusive, compassionate,
courageous, dynamic)
The right to work in Kenya
Ensure anti-discriminatory practice and promote diversity
Flexibility to be available to provide out of hours finance support when required following major emergencies
Available to travel in East Africa and to the UK for up to 12 weeks per year
(The
above statements are intended to describe the general work being
performed by the incumbent(s) of this job as well as guides to priority
performance areas. They are not intended to be an exhaustive list of all
responsibilities, activities, competencies etc required of the
position.)
Application Procedure
Interested candidates who meet the above qualifications should apply strictly through https://www.redcross.or.ke/Careers so as to reach us not later than18th November 2020;
Only shortlisted candidates will be contacted.
Job
disclaimer and notification:Kenya Red Cross Society is an equal
opportunity employer and does not charge / accept any amount or security
deposit from job seekers during the selection process or while inviting
candidates for an interview.
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