The International Livestock Research Institute (ILRI) seeks to recruit a Finance Officer to provide quality and efficient services in the Finance department through banking, investment and cash management.
ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa.www.ilri.org
Management Of Payment Process
Review and approval of all payments by ensuring accurate information is entered in the system & payments to staff and external suppliers are done on time/by due date.
Ensuring all payments are sufficiently supported & the authorization matrix/ policies are followed.
Banking Relationship Management
Perform bank reconciliations for the entire Institute’s bank accounts and forward the same for approval by 10th of every month.
Follow up on outstanding items and ensure that no items remain outstanding beyond three months.
Correspond regularly with ILRI bankers to seek explanations for items that appear in bank statements and ascertaining validity of the same.
Perform day to day banking operations-Ensure an updated register of all institute’s bank accounts, signatories, bank Agents and online bank systems users. Maintain an updated list of Kenyan banks’ routing/sort codes. Update supplier bank details in Agresso system. Prepare documents for opening or closing of bank accounts, addition/removal of signatories, Agents and online users.
Due diligence is properly conducted on the existing financial institutions & any probable new one
Prepare monthly treasury report and cash flow forecasts.
Cash Flow Management
Ensures monthly and annual cash flow forecasts are prepared by handling the projection of cash receipts and disbursements in various currencies and at various time horizons.
Review the cash flow movement report on the last day of every week initiating action for and issues or opportunities highlighted.
Ensure cash collection is made against receipt; recorded correctly and deposited intact to the bank
Prepare and update monthly, quarterly and annual cash flow projections. Derive cash levels available for operations and investment from the cash flow analysis.
Weekly generation of cash & bank balances and short-term cash flow needs.
Implement day to day investment decisions and update investment schedule accordingly with placements, uplifts roll-overs, letters of credit or bank guarantees deposits and interest income recognition.
Carry out day to day FX operations; namely, sale/buy of foreign currencies to fund operations or mitigate FX risk as guided by the cash flow analysis and the supervisor.
Update the monthly exchange rates in Agresso system, exchange rates register in the server and communicate the same to the relevant staff/units.
Prepare FX forecasts to aid in financial planning.
Credit Card And Petty Cash Management
Manage ILRI corporate credit cards, and timely posting of expenses/replenishment. Handle all issues that arise.
Assist in day to day management of petty cash floats by review and pre-approval of petty cash floats reimbursements requests. Conducting surprise checks on float holders following a designed timetable. Reviewing the number, level and usage of all petty cash funds semi-annually. Document findings and recommendations in a report for both surprise and bi-annual reviews. Ensuring all petty cash float accounts is reconciled accurately and timely.
Others
Replace the Treasury Manager from time to time during short term absences.
Train the alternate position all aspects of this job to ensure continuity.
Provide additional support on demand to the clients of the unit.
Help other unit members to learn and excel in their work.
Can be called upon to work on tasks relating to other programs or sections within finance.
Ensure proper filling of all documentation relating to this function both in physical and soft copy forms.
Academic And Professional Qualifications
Bachelor’s degree in Finance or Accounting or its equivalent.
Full accounting qualifications- CPA (K) or ACCA.
At least 5-6 progressive experience in finance/accounting.
A Master’s degree is an added advantage
Experience in a supervisory position is a plus
Work experience in non-profit or international organization
Knowledge of computerized accounting software required.
Good computer skills.
Post location: The position will be based in Nairobi, Kenya
Terms of Appointment
This position is at job levelHG 14. The position is a 3 years contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances
How to apply:Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the tab"APPLY NOW"on or before2 March2020. The position title and reference number REF:FO-II-TR/02/2020should be clearly marked on the subject line of the cover letter.
We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.
ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants’ bank accounts.
To find out more about ILRI visit our websites athttp://www.ilri.org
ILRI is an equal opportunity employer.
