Job Summary
Applications are invited from qualified persons for the above vacant position.
Minimum Qualification:Masters
Experience Level:Senior level
Experience Length:3 years
Job Description/Requirements
The
IRC’s Airbel Impact Lab designs, tests, and scales life-changing,
cost-effective solutions for people affected by conflict and disaster.
By applying the IRC’s deep technical expertise and field experience with
a range of skills from the behavioral sciences, human-centered design,
rigorous research, and multi-disciplinary problem-solving in
humanitarian contexts, we work to develop breakthrough solutions that
combine creativity and rigor, openness and expertise, and a desire to
think afresh with the experience of a large-scale implementing
organization.
The
Grants & Budget Manager will join the Airbel Impact Lab’s
operations team to help us deliver high-quality grants management across
our portfolio. Reporting to the Deputy Director, People &
Operations, you will work closely with Airbel technical and project
leads, in-country and HQ grants staff, finance, and business development
to ensure timely and accurate grant reporting, maintain grant records,
lead the proposal process for new grants, and ensure compliance with
donor grant agreements. You will also support our business development
and department strategic planning through managing our pipeline tracker,
coordinating staffing allocations with other IRC departments, and
developing regular analysis on our funding pipeline and achievement of
fundraising targets.
Key Responsibilities:
•
Manage our pipeline of new opportunities across private, public and
individual donors: coordinate with project and technical leads to keep
our pipeline tracker up to date with new opportunities and updates to
existing opportunities; and provide analysis on how we are tracking
against our fundraising goals and the strength of our funder pipeline.
•
Project manage proposals: Create proposal development workplans and
coordinate inputs across HQ, country teams, and partners, work with
technical leads to develop budgets for grant proposals, and ensure we
are meeting donor compliance and IRC review processes.
• Coordinate the preparation and review of narrative and financial reports for timely submission to donors
•
Manage and coordinate the approval of agreements, amendments, cost
extensions, and no-cost extensions for Airbel grants and sub-grants
•
Coordinate sub-grants with partners: Draft, negotiate, review, and
process subawards; manage relationships with subgrant partners, and
monitor partnerships during implementation for narrative and financial
reporting.
• Review, track, and
analyze expenditures for assigned Airbel grants; review Budget Versus
Actual reports on a monthly basis to ensure expenses are in line with
grant requirements
• Create spending
plans and manage expenditure according to projections; hold monthly
meetings with project leads to review expenditure and update spending
plans.
• Ensure that spending adheres
to donor terms and conditions and IRC compliance policies throughout the
project life cycle; Work with relevant Airbel and HQ-based finance
staff to ensure accuracy of grant financial reports.
•
Coordinate with grants staff across other IRC departments and country
programs to track and manage Airbel staff funding allocations in grants
managed by other units
• Maintain high-quality knowledge and information management by maintaining grant files.
Key Working Relationships:
Position Reports directly to:Deputy Director, People & Operations
Position directly supervises:N/A
Qualifications
• Minimum 2-3 years of related work experience managing grants, running budgets, and project management.
•
Experience in developing and managing project concepts and funding
proposals for humanitarian / development work from governmental,
institutional and research-oriented donors across multiple sectors such
as health, education and protection
•
Experience managing complex grants and projects throughout
implementation, including compliance, monitoring and reporting
processes.
• Excellent budget
management skills including experience tracking expenses and developing
spending plans, including high proficiency in Excel.
•
Excellent organizational skills: the ability to multi-task, learn
quickly, and work independently and productively in a fast-paced and
detail-oriented environment with minimal supervision.
•
Excellent interpersonal and communication skills: the ability to
effectively liaise with and motivate a variety of people in a
multi-cultural environment and across various time zones.
•
The ability to work independently and productively in a fast-paced
environment – pro-activity and initiative to problem solve within the
job parameters is essential; strong analytical problem-solving skills.
Working Environment:
• Standard office working environment under normal circumstances. Position is remote until IRC offices are opened.
Diversity, Inclusion and Gender Equality
IRC
acknowledges and honors the fundamental value and dignity of all
individuals. We are an Equal Opportunity Employer and consider all
applicants on the basis of merit without regard to race, sex, color,
national origin, religion, sexual orientation, gender identity, age,
marital status, veteran status or disability. IRC is also
committed to narrowing the gender gap in leadership positions. We offer
benefits that provide an enabling environment for women to participate
in our workforce including parental leave, gender-sensitive security
protocols and other supportive benefits.
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