New
Grants Manager
Conservation International (CI)
Accounting, Auditing & Finance
Conservation International (CI)
Accounting, Auditing & Finance
Nairobi|Full TimeNGO, NPO & Charity|KSh Confidential 40m
Job Summary
The Grants Manager is responsible for overseeing the efficient and effective management of grants and contract-related activities for a program or division. Working closely with external partners and CI staff, s/he provides oversight and management of grant-making activities including planning and application activities, contracting, day-to-day administration, reporting, and close-out.
Minimum Qualification: Bachelor
Experience Level: Senior level
Experience Length: 6 years
Job Description
Conservation International (CI) has been protecting nature forthe benefit of all for over 30 years. Through science, policy, andpartnerships, CI is helping build a healthier, more prosperous and moreproductive planet.
POSITION SUMMARY
The Grants Manager is responsible for overseeing the efficient andeffective management of grants and contract-related activities for aprogram or division. Working closely with external partners and CIstaff, s/he provides oversight and management of grant-making activitiesincluding planning and application activities, contracting, day-to-dayadministration, reporting, and close-out.
The Grants Manager reviews grants applications, proposals, agreementsand related grants data and ensures the accuracy of information in thegrants system/database. Performs financial monitoring of grantactivities, reviews financial reports submitted by partners andgenerates timely internal and external financial and related reports.The Grants Manager works to minimize risk to CI and reviewsgrants-related activities for accuracy, completeness and compliance withCI and grantor policies and procedures. S/he provides follow up on anyissues identified during the monitoring and review process and assistswith training and capacity building efforts.
The Grants Manager is a key information resource responsible forensuring effective communications with all key stakeholders. S/hecompiles information and responds to requests from partners and programand HQ staff and maintains complete, accurate and up-to-date filing andtracking systems.
The grants Manager will from time to time support development ofbudgets for new proposals as well as financial accounting relatedfunctions.
This position does not supervise staff and duties are performed under general supervision.
RESPONSIBILITIES
Grant Award and Contracts Project Support:
Develop materials and manage announcements of grants and subcontract opportunities.
Implement systems and processes for receiving, reviewing and awarding subgrants and contracts.
Monitor proposals including project approval/rejection and overallproject status. Ensure senior staff are informed of deadlines, targetsand workflow changes
Review grantee technical and financial reports and provide relatedtechnical oversight. Coordinate site visits/desk reviews as needed.
Manage legal/HQ review of agreements and ensure all necessary signatures are in place.
Review and manage contracts amendments and additions.
Manage grants close-out activities as directed.
Grants Administration and Monitoring:
Ensure complete, accurate and timely data and information ismaintained in the grants system. Work with system administrators toresolve recording issues and recommend system improvements andefficiencies as needed.
Process routine financial transactions including check requests.
Assist in providing timely, accurate and relevant reporting, including budget to actual comparisons and status reports.
Monitor existing grants for compliance with grant agreements and CI policies and procedures.
Assist grantees/consultants with routine financial, compliance andsystem reporting questions. Provide training and support on as directed
Assist in posting, Review and Validation of financial transactions as requested.
Serve as a primary contact and manage day-to-day interactions with grantees and program, field, and HQ colleagues.
Maintain hard copy and electronic agreements and related files.
Provide other administrative support as directed.
Drafting of budgets relating to new funding opportunities
Work closely with potential partners to prepare proposal budgets inalignment with donor guidelines provided in call for proposals
WORKING CONDITIONS
Work is performed in a typical office environment.
Flexibility to work outside normal work hours to meet deadlines as needed.
QUALIFICATIONS
Required
Bachelor’s degree in Commerce, Finance or, Accounting.
Must be a fully qualified ACCA or CPA (K)
6-8-year experience.
Previous experience with a grants management system preferred.
Team player and ability to work cooperatively with internal and external partners.
Strong written and verbal communication skills.
Highly organized and ability to multi-task, prioritize, and adapt to changing priorities.
Strong attention to detail and problem-solving abilities.
Demonstrated ability to handle confidential and sensitive information.
Strong Microsoft Excel and analytical skills.
How to apply
See all Conservation International Career Opportunities for this position via the following link :
(Please contact us using the "Apply for this Job Posting" box below)&cws=39
Please submit a resume and cover letter to apply.
Application Deadline:
July 10, 2020 5 PM Eastern Time
