Job Summary
The Grants Officer will provide grants management support for the regional office portfolio with adherence to internal and external standards and regulations.
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:3 years
Job Description/Requirements
Action Against Hunger-Horn and Eastern Africa is part of the
Action Against Hunger International network, which provides humanitarian
relief in over 40 countries worldwide in the sectors of nutrition,
health, water, sanitation and hygiene (WASH), and food security. Action
Against Hunger Horn and Eastern Africa is an independent NGO, currently
managing operations in Kenya, South Sudan, Somalia, Tanzania, Ethiopia
and Uganda. Action Against Hunger-USA has over $60 million in programs,
and approximately 2000 staff based in New York City, Washington D.C,
Nairobi, and country offices. Additional growth is anticipated.
Summary of position
As part of Action Against Hunger Regional office, the Grants Officer,
will support in the management of the Regional Grants and Contracts
Unit’s Portfolio and in their ambitious effort to advance the
organization’s agenda through resource mobilization, programmes
execution, compliance and quality reporting.
Purpose
The Grants Officer will provide grants management support for the
regional office portfolio with adherence to internal and external
standards and regulations. He/she will execute multiple grants
transactions and ensure process integrity in all areas including
proposal development, reporting and documentation.
Engagement
The Grants Officer will closely collaborate with Regional Grants and
Contracts Manager for technical guidance. He/she will interact with
Action Against Hunger sector coordinators at regional level and grants
staff at country level, and with external stakeholders as needed.
Delivery
Quality formulation of donor proposals in accordance with relevant
guidelines; timely and high-quality donors reporting of Action Against
Hunger Programs, consistent delivery of timely and quality grants
services using established processes and tools.
Essential job roles:Proposal Development and donor reporting
Consolidate programmatic proposals inputs, with support from sector coordinators
Review all proposal packages to ensure donor requirements are met,
all required content is included, and existing Action Against Hunger-USA
processes and guidelines were taken into consideration in their
development.
Track and manage donor reporting deadlines and provide templates to sector coordinators ahead of each reporting cycle.
Coordinate the editing and review of monthly, quarterly, interim and
annual reports, reconciling quality, compliance and timeliness prior to
submission for final validation.
Create projects in established platforms with appropriate
documentation and archives of most up to date reports, final proposals,
concept notes, contracts amongst other project documents.
Sensitization of grants management team on archiving system in use and supporting in the retrieval of essential documents.
Coordinate with program teams in the documentation of program
lessons learnt and in producing materials suitable for external
communication on program activities.
In coordination with the Regional Grants and Contracts Manager,
support project monitoring and strengthening of compliance across the
Unit’s portfolio.
Any other duties assigned by supervisor.
Supervisory responsibilities
Gender Equality commitments
Fosters an environment that supports values of women and men’s
equal access to information and both men and women and promoted based on
their performance.
Respects all beneficiaries e.g., women, men, children (boys & girls) regardless of gender, sex, disability, religion, etc.
Values and respect for all cultures.
Promotes and upholds the PSEA policy and procedures
Our Core values.
In this position, you are expected to demonstrate Action Against Hunger-USA-USA’s five core values
Respect-we work with compassion and dedication, treating everyone the same way we expect them to treat us.
Integrity-we believe that being honest and
fair is integral to every aspect of our work; conducting our work with a
spirit of sincerity, truthfulness and transparency is imperative.
Creativity-we encourage new ideas, embrace
innovative solutions, and create opportunities for meaningful and
exciting ways to do our jobs and provide solutions to address the needs
of the populations we serve.
Excellence-we strive to provide services
that meet, and even exceed, the expectations of our stakeholders
(populations in need, staff, communities and donors).
Empowerment-we are committed to fostering
an environment in which our staff, partners and communities where we
work have the space to grow, develop and feel confident about
participating.
Physical demands**
While performing the duties of this job, the employee is required to
sit for long periods and to concentrate on work, including typing, and
turn out heavy volumes of work accurately, within short time frames in
the context of a moderately noisy office with many interruptions. Must
be able to proofread own work accurately so that only minor corrections
are needed on an infrequent basis.
Working Conditions, Travel and Environment
The duties of the job require regular job attendance at least five
days per week. Must be available to work outside normal office hours or
on the weekends if required.
Must be able to travel as required for standard domestic and
international business purposes. While performing the duties of this job
in the field, the employee may be exposed to precarious settings under
high-security risks and/or very basic living conditions and outside
weather conditions, as well as infectious diseases.
Requirements
Required Qualifications, Skills & Experience
Bachelor’s degree in international development, project management, or related field.
Minimum three years’ experience in proposal writing, report writing,
coordination of processes Sound knowledge of Project cycle management
Excellent English writing skills
Basic knowledge of humanitarian principles
Demonstrated ability to work in a team.
Detailed oriented and ability to manage multiple competing deadlines.
How to apply
Interested? Then apply for this position by clicking on the Apply Now Button. All applicants must upload a cover letter and an updated
resume and both must be in the same language as this vacancy note.
Closing date for applications is8th March 2020.
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