Person Specification
Essential
Minimum undergraduate degree and/or professional qualification in Accounting, Finance, Business Studies, Auditing or related field
English language proficiency
3 years’ relevant work experience
Experience of managing grants/contracts from institutional donors
Experience of setting up and managing donor compliance monitoring systems, developing and implementing relevant tools
Strong financial skills in budgeting, income tracking, budget monitoring and financial reporting
Understanding and participating in donor financial compliance audits
Prior experience managing USG activities preferably of similar scope with an excellent grasp of USAID financial policies and requirements
Experience in financial management within the project cycle management
Exposure to computerised financial systems, spreadsheets and word processing packages
Ability to supervise partners' organisations and oversee compliance project function in regard to project agreement & USAID rules and regulations & provide clear guidance on donor policies and procedures to other staff
Desirable
Qualified CPA accountant
Experience of using computerised financial reporting tools.
Training skills.
Responsibilities
Key outcomes
• Co-ordinate the project's grants accounting, reporting, compliance and risk management
• Review sub grantee budget and , prepare contracts/agreements and follow up on compliance
• Manage correspondences and matters in regard to grant management in consultation with theRegional Project Co-oridntaor
• Support in setting grant management policies, and developing and enforcing procedures thatassure transparency in the grants processes.
• In liaison with the compliance officer ensure proper grants management (effective use of thegrant management system) for the project and ensure it is fully operating, providing the relevantgrants reports and regularly updated
• Provide technical support and supervise the sub recipients to ensure full compliance with thedonor requirements
• Co-ordinate the VAT claiming process for respective regional offices & grantees and ensure thattimely reimbursements
• Provide continuous feedback to all Sub recipients on grants performance
• Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs andtake relevant action on the expenses rendered ineligible and ensure proper allocation ofexpenses, reasonability of expenses and allowability as per donor guidelines.
• Periodic review of local partner internal controls and policies for advice on strengthening andtransaction verification through monitoring reports nd transaction analysis
• Financial capacity building delivered to programme staff and partners to include procurement,reporting, compliance and how to deliver training.
• Support in preparation and managing donor/internal audits including liaison with auditors andproviding necessary financial archiving procedures to ensure all required expenditure supportdocuments are properly maintained and availed when required.
• Partner monitoring and management reports against key indicators taking appropriate actionwhere necessary including flagging risk and appropriate management action
• Ensure all financial transactions of the regional office are properly authorized, recorded,supported and filed
• Manage the petty cash process and reconciliation, and staff advances /repayments, inaccordance with the formal standards given and staff repayments.
• Facilitate training, workshops/seminars for the sub recipients, to foster good understanding ofthe grants process, implementation, reporting and accounting.
• Provide mentorship to sub recipients and capacity development to them to plan, implement,monitor and report on grants awarded
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 3 years
Required languages:
English (Spoken: fluent | Written: fluent)
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