Job Summary
The Grants Officer is responsible for the strategic oversight of FilmAid Kenya’s grants through adherence to all donor requirements, staff training and supporting the development of new grants, including liaison between the country office and location offices (Dadaab and Kakuma).
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:3 years
Job Description/Requirements
About FilmAid
FilmAid Kenya (FilmAid) is a development and humanitarian
organization that harnesses the power and influence of film, media, and
the arts to respond to displaced communities in need as well as promote
social change. Using a participatory community-based approach, FilmAid
provides displaced people with actionable information about their
rights, their safety, their health, and their future. Using compelling
video, radio, print, SMS, and digital media campaigns, FilmAid reaches
over 400,000 people every year. Additionally, FilmAid's 12-month Media
training courses empower the next generation of storytellers with the
skills they need to advocate for themselves, their community, and their
right to a future filled with Hope. We believe that it is only by
leveraging the talent and tenacity of refugee communities themselves
that FilmAid can Project Hope, and Change Lives.
Job Purpose:
The Grants Officer is responsible for the strategic oversight of
FilmAid Kenya’s grants through adherence to all donor requirements,
staff training and supporting the development of new grants, including
liaison between the country office and location offices (Dadaab and
Kakuma).
Working closely with the Programmes Director, the Grant Officer is
expected to manage existing grants and assist in the application for new
opportunities.
Key Performance Indicators:
? Monthly grant cash forecasts against work plans in collaboration
with the Programmes Director and done and submitted to the Country
Director
? Petty cash requests reviewed against project needs before approval and disbursement
? Purchase requisitions reviewed against approved grants before procurement
? All grant reports verified against all grant terms and conditions
and ensure due compliance through their accuracy, reasonability and
completeness.
? Monthly grant reports generated and discussed with the Finance
Manager, Field Manager / budget holders, Programmes Director and Country
Director and recommendations followed up for actioning
? Budgets to support grant applications generated in collaboration with the Programmes Director.
? All recommendations arising out of external audits, donor reviews
and other inspections related to financial / administrative operation of
grants are implemented within the timelines indicated in the management
responses.
? All commitments made to creditors/suppliers/vendors aligned to grants are met as per the LPO and/or contract agreements.
Key Duties
The Grant Officer fulfils the following functions;
Grants Management
In close collaboration with the Programmes Director, Field Managers, Country Director and Finance Manager;
? Lead and manage the financial and administrative function of grants
and contracts to ensure FAK’s compliance with requirements, procedures
and policies while providing appropriate guidance and oversight.
? Manage the financial oversight of the successful implementation of
all grants ensuring donor compliance, contractual requirements and
accurate and quality reporting of the projects’ financial activities and
position.
? Manage internal financial tracking of all grants and support
Programmes Director to ensure work plans are integrated with financial
grant management, including close liaison with field offices.
? Supervise and support post-award administration including
negotiation of terms and conditions of sub-agreements, sub-grants and
subcontractors, obtaining donor approvals when required and managing
award administrative closeout of awards.
? Continuously support the improvement of financial management
including grants and frameworks and how FAK’s administrative systems are
set up to support these.
? Ensure that systems are in place to maintain accurate records and
effective and timely reporting of financial performance of sub-grantees
and sub-contractors.
? Play a key role in the development and implementation of best practices for the grants, contractors and procurement functions.
? Understand and integrate the donor financial reporting requirements.
? Work with SMT and the Finance Manager in ensuring cost share applicability and compliance with donor cost share regulations.
? Take the lead in all donor financial verification processes.
? Provide regular reports to the SMT on progress of grants and identify areas of concern.
2. Budgeting and Grant Development
? Work closely with the Finance Manager to develop annual and
periodic FAK budgets, monitor them on a monthly basis, and report on it
at the end of each financial year.
? Assist Senior Management Team and Country Director in the
development of grant proposals including integration of FAK’s existing
organizational strategy and vision.
? Provide expertise in financial aspects of new grant development.
3. Organizational Development
? Develop and conduct compliance training on new and emerging donor
issues, policies and procedures for newly hired or existing employees.
? Work closely with Finance Teams to ensure donor and grant compliance.
? Create internal procedures and documentation to ensure best
practice in financial management of grants including targeted training
for field programmes staff.
? Work closely with the Finance Manager to develop /update policies, procedures, templates and manuals.
? Submit a final report with proposals for;
Templates for new financial budgets including integration of departmental requirements
Approval systems to ensure new grant proposals are in line with FAK strategic plans.
Qualifications and Experience
? Bachelor’s Degree in Accounting, Commerce or Finance.
? Recognized Certificate of Professional qualification in Accounting (ACCA, CPA)
? At least 3 years experience in accounting or finance preferable
with an international development/humanitarian aid organization.
? Commensurate education and years of experience.
? Proven experience in grant management, preferably with major international donors.
Skills and Competencies
? Financial planning, financial management skills and accounting and budget principles.
? Budgeting and budgetary control.
? Ability to develop internal financial tools that match external grants.
? Knowledge of best practice grant management approaches.
? Understanding of organizational objectives and how that relates to finance and grant management.
? Proficiency in MS Word, Excel
? Proficiency in Quick Books
How to apply
How to apply
Interested and qualified persons with the required experience are
invited to submit their applications with only Cover Letter, CV and 3
references to Email address:**********n or before20th
April 2021, and clearly indicate on the subject line as‘Grants Officer -
Finance’.
Kindly state your expected remuneration for this role.
Note that applicants who send letters of references, testimonials or
any other documents apart from those requested will be automatically
disqualified.
Only short-listed candidates will be contacted.
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