Head Of Administration And Finance- Iwrm

Head Of Administration And Finance- Iwrm

Giz Ke

Head Of Administration And Finance- Iwrm

Details of the offer

The objective of the GIZ Programme on Sustainable water Resource Management in Somalia focuses on establishing the foundation for a comprehensive Integrated Water Resource
Management (IWRM) and aims to develop capacities to manage Somalia’s water
resources. It aims to establish a baseline on the current state of IWRM in the Shabelle river basin (river basin analysis) and develops skills of technical staff are trained to use
hydrological techniques for data collection and monitoring. Further, the water resources monitoring network will be improved by the integration of satellite data and strategic
gauge stations.At institutional level, decision makers are trained on relevant issues around international water law and negotiation skills to get into dialogue with stakeholders along the river basin
on sustainable use of the river water. Support to establish and build inter sectoral
coordination through working groups is provided. Decision makers are also
exposed to experiences in other river basins who have built national integrated
water resource management systems.
Excursions with a view to experience in building a national Integrated
Water Resources Management (IWRM) system. This is in a view to improve the
institutional framework for the sustainable development of water resources in the country. With better information on water availability, demand and use, as well as improved technical capacity, the relevant water and agriculture ministry’s engage communities and civil society organizations to identify and resolve specific problems experienced along the river such as
flooding, management of water inflows and low agricultural productivity through
participatory modelling. They receive support to establish water user organizations
and receive training on operational water monitoring for the challenges
identified in their specific locations. The IWRM seeks to recruit a Head Of Administration and Finance to support the programme in the financial management of the programme and will be responsible in the following areas.
The incumbent is responsible for
Providing administrative support to the programme

Meeting the administrative requirements of the office independently with minimum input
and supervision
Supervision of the auxiliary and administrative staff in the programme office

Making sure that financial and administrative requirements are met

Ensure compliance with PuR

Any other tasks assigned by the programme manager

Degree in Business Administration, Financial Management, B Comm (or similar)

Minimally 5 years of professional working experience in a similar position, GIZ experience is an advantage

Broad management and administrative experience

Experience in procurement and contracting

Other knowledge, additional competences
Knowledge of GIZ instruments and procedures (procurement, contracting, WINPACS, etc.)

Good understanding of financial planning and accounting

Strong interpersonal communication skills

Excellent knowledge of Computer applications (e.g. MS Office other related IT software application, phone, fax, e-mail, the internet)

Good Work ethics

Ability to work in a multi-cultural environment;

very good English language skills, written and oral; German language skill is an advantage

Willingness to upgrade his/her skill as required by the tasks to be performed –corresponding measures to be agreed with management


Manages daily office operations

Purchasing of goods and services in accordance with GIZ standard procedures

Facilitates information exchange between the project/program members, work partners
and other institutions
Accompanies the project/program leader and/or other members of the team to meetings
whenever necessary
Prepares and organises internal meetings

Is responsible for all administrative and logistic arrangements of project activities
(meetings, workshops etc.)
Co-ordinates with GIZ-Country Office for general administrative support (e.g. processes requests and inquiries for general services)

Ensures the working of program computer software and hardware

Monitors availability of supplies / inventory

performs procurement-related activities with input from technical staff

Is responsible for the filing system management as per GIZ Standard

Finances and Accounting
Assists in the preparation of the project/programme budget

Assists in monitoring fund expenditure in accordance with the budget (cost type and
cost category)
Controls and supervises monthly accounting and financial planning

Is responsible for the management of financial administration, such as money withdrawal, recording of cash book, bank book, receipts preparation and registration

Reviews travel claims submitted by staff for final approval

Ensure cash/voucher management according to GIZ rules and regulations

Will handle the cash system in the project

Signs money withdrawal forms

Checks unplanned Cash Book and Bank Book

Checks requests for funds before realisation

Reviews project bookkeeping

Taking notes during meetings.

Support organising of workshops or other programme interventions in cooperation with the programme team

Coordinating of required equipment for meetings

Treats information as confidential

Other tasks as instructed by the supervisor

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 5 years

Required languages:
Somali (Spoken: basic | Written: basic)Swahili (Spoken: fluent | Written: fluent), English (Spoken: fluent | Written: fluent),
Mandatory attachments
Please have a scan or photo of these documents ready when you start the application:
Self-prepared CV file
- the employer wants to see a CV that you have prepared yourself
Education certificate
- the official certificate for your highest education
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