Reporting to
General Manager
ROLES & RESPONSIBILITIES
Human Resources Planning
• Participate in preparing human resources plan aligned to the Company’s strategic plan and periodically update the same.
• Monitor the plan to ensure its adherence
• Ensure that the approved staffing numbers by the board are strictly maintained and variance is communicated to the board for approval
Recruitment/Selection
• Implementing the staff recruitment plan
• Coordinate recruitment activities in the Company
• Prepare recruitment reports for approval.
• Ensure that each vacant position has an updated job description with competencies clearly outlined to facilitate recruitment
• Participate in interviews and salary negotiations.
Staff Orientation & Welfare
• Undertake staff induction/orientation as per program
• Periodically review and update the staff orientation material and program.
• Manage Staff welfare.
Training and Development
• Conduct on annual basis, the training needs assessment exercise and prepare a comprehensive training and development plan.
• Ensure all staff trainings and development initiatives are competency based and there is value for money
• Liaise with all heads of departments and sections on training matters
• Extract training needs from the performance appraisal forms at the end of every appraisal period.
Compensation Management
• Conduct regular benchmarking exercises to ensure that the Company’s compensation regime is externally competitive
• Based on the output of such exercises, design specific initiatives for consideration by management and board.
• Prepare staff budgets on annual basis.
Human Resources Policies and Procedures
• Participate in reviewing and updating of HR policies and procedures in line with labour laws for the company clarity, consistency and information
Performance Management
• Participate in annual appraisals and objectives setting process
• Receive individual performance contracts, review and maintain the same
• Prepares appraisal reports and forward to the Management
Career Management/Schemes of Service
• Manages the Company’s Career Progression Plans/Schemes of Service
Staff Disciplinary matters
• Participate in staff disciplinary matters
• Coordinates with the staff union on matters related to staff
Payroll Management
• Processing of Company’s payroll process
• Prepare monthly reports on payroll with regard to budget and numbers of staff on board
• Handles all payroll queries
Leave Management
• Processing of staff leave application and maintaining updated records of the same
Staff Welfare
• Handle staff medical scheme
• Handle Staff pension scheme
• Handle Staff loan Issues
Legal
• Interpreting and advising on employment law.
• Drafting and/or revising various documents of legal nature, ensuring that obligations stemming from legislation and regulations currently in force are complied with.
• Filing of contracts;
Other responsibilities
• Participate in HR projects (e.g. help organize a job fair event)
• Performs any other responsibilities as may be assigned from time to time.
• Identifying legal requirements and government reporting regulations affecting human resources functions and ensuring policies, procedures, and reporting are in compliance including studying legislation, arbitration decisions and collective bargaining contracts to assess industry trends.
• Accident investigation and preparation of insurance carrier reports.
DESIRED QUALIFICATIONS & EXPERIENCE
Education:
• Bachelor’s degree in human resources, business, or a related field.
• A law background will be and added advantage.
• Professional Accreditation – IHRM.
Experience:
? At least 5 years of work experience in similar role
KNOWLEDGE, SKILLS & ABILITIES
Skills
? In depth knowledge of labour laws
? In-depth knowledge of employment legislation and human capital best practices.
? Knowledge of operating activities in the logistics industry.
? Knowledge of Human Resources Systems is an added advantage. (Payroll, Time Attendance, Staff Database).
? Time management, Critical Thinking and Analysis.
? Excellent organization and communication skills, with a good foundation in HR theory.
? Decision making skills
? Interpersonal skills
? Administrative skills
WORKING CONDITIONS
• The role involves normal working conditions. i.e. office, Personal computers etc.
The main responsibilities include; doubling up as a Legal as well as HR Officer for the Company. He/she will take part in formulation of Human resource strategy and policy development in line with set business plans and objectives, Ensure the Company attracts, develops and retains the best talent in the industry and align them to the business strategy to deliver the mission and vision of the Company.
