Job Summary
To offer performs a variety of administrative tasks and HR-related functions to support the HR department.
Duties and Responsibilities
Maintain physical and/or digital employee files for each management staff member
Induction for Newly Recruited Management Staff and Follow-Up on Post-Induction Survey
Assist with the recruitment process, including identifying candidates, conducting interviews, and issuing employment contracts
Preparing and Submitting Mid-Month and End-Month Payroll Returns
Ensuring That the Entire Management Employees' Files Are Up to Date and Properly Maintained
Preparing Termination, Confirmation, and Employment Letters
Conduct exit interviews for management staff after exiting
Maintain accurate records of leave balances, approvals, and utilization for all management staff.
Keep track of different leave types, such as annual leave, sick leave, and emergency leave, and ensure the trackers are updated.
Maintain the departmental email account, respond to employee questions and complaints, and coordinate management-employee communications
Address any discrepancies or issues that arise during the payroll process
Assist in Coordinating the interview process by scheduling interviews, preparing interview panels, and ensuring all candidates are informed about the process.
After induction, monitor the effectiveness of the program by conducting post-induction surveys and analyzing feedback to make continuous improvements to the process.
Assist in preparation of monthly HR reports.
Minimum Requirements and Competencies
Bachelor's degree in Human Resources or a higher diploma in human resource management.
2 years of experience in HR operations, with a focus on contract and document management.
Strong leadership and team management skills, with a track record of driving performance and development.
Experience with HRIS and payroll systems, with a proficiency in data analysis and reporting.
Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.
Knowledge of employment laws and regulations, with a commitment to maintaining compliance and upholding ethical standards.
Proven ability to thrive in a fast-paced, dynamic environment, with a focus on continuous improvement and innovation.