Islamic Relief Worldwide is an independent humanitarian and development organization, serving humanity for over 35 years. With an active presence in over 40 countries, we strive to make the world a better and fairer place for those affected by poverty, conflicts or natural disasters.
Under the direct supervision of the Country Director HR Coordinator is expected to:
Strategically plan human resources in line with business strategy
Manage, track and maintain a proper filing system related to recruitment, contracts, of personnel including renewal of contracts and health benefits.
Coordinate, the attraction and retention of the right quality of employees required with the right skills and competencies in the organization
Advising and giving support to organizational management on all matters of human resource
Implement and develop the HR National policies and procedures
Administering employee health and welfare plans, including enrollments, changes, terminations & payment
Acting as a liaison between employees and insurance providers
Act as a focal point for all Staff grievances related to HR
Conduct a job evaluation survey to identify the necessary staffing needs
Coordinate all Recruitments for Kenya Program
Manage all payroll Systems and Supervise payments of salaries to Staff
Coordination of performance appraisals and establishing an annual training plan
Draft job descriptions for all anticipated new positions and review current Job Description to make them in line with role requirements
Coordinate and facilitate the induction of new staff.
Conduct Salary survey as and when needed in consultation with Country Management Team.
Coordinate all staff benefits payable and implement benefit Plans
Ensure relevant policies are in place and staff are aware of those policies.
Take lead in recruitment process starting from designing Job to inductions. Consult the department heads for their recruitment needs and make a strategy to ensure the gaps are covered.
Submit the monthly report on recruitment, turnover, attendance, leave, staff count and payroll, both quantitative and qualitative
Submit biannual reports on performance appraisal
Take a lead in facilitating, coordinating and organizing work visa, special passes and work permits for short, misterm or long term expatriate staff.
Manage HRIS and JCAD for HR-related matters. Ensure all staff are recorded on HRIS and all formal and informal complaints are recorded in JCAD.
Take a lead in ER related matters. Liaise with managers to ensure staff concerns, issues and grievances are managed and handled adequately and according to the IRW policies and procedures.
Perform any other duties as assigned by the Line manager
Ensure quality and economically sound recruitment.
Person Specification
A degree in Human Resources or related subjects.
Extensive experience in a busy human Resource Management environment in both emergency and development projects
Experience of working with similar INGOs
Certified with the Institute of Human Resource Management Kenya.
Ability to work on own initiative as well as a part of a team.
Proven analytical skills and ability to think strategically.
Effective IT Skills (Word & Excel) and experience in HR-related software and systems.
Reporting, planning and Coordination skills
Communication, tact and negotiation skills.
Problem-solving Skills.
Effective conflict resolution skills.
Flexible and patient.
Sensitivity to cultural differences and the ability to work in a variety of cultural contexts.
In agreement with aims, objectives of Islamic Relief worldwide
Willing to travel to field locations where conditions may be harsh.
Respect and adhere to values and code of conduct of Islamic Relief Worldwide
Understanding of CHS specifically HR-related standards.
