REF:HRM/01/01/2021
JOB SUMMARY
Under the guidance and supervision of the Country Director, and in close collaboration with the Director of Human Resources in CARE Canada, the Human Resources Manager is responsible for the formulation and transparent implementation of HR strategies and the effective delivery of HR services. He/she will assess client needs, interpret and apply HR strategy and policies, rules and regulations, establish internal procedures and provides solutions to a wide spectrum of complex HR issues with inputs from the Senior Management Team. The HRM is a member of the Senior Management Team and will play a guiding role within the HR unit and country office to lead and support all staff within the organization.
RESPONSIBILITIES AND TASKS
Leadership
As a Member of the Senior Management Team, the HR manager will help ensure that CARE’s programs maximize impact on women, girls, boys, and men in Kenya, and achieve standards of quality in operations
Adhere to and be a role model for core values of respect, integrity, commitment and excellence
Lead the HR working group, provide advice on personnel issues and report to the SMT.
Participate in different consultative structures to foster effective decision-making and timely action to mitigate risks, prevent mistakes, and resolve problems.
Travel regularly to sub-offices and project offices as a representative of the SMT to ensure effective communications.
Facilitate information sharing to promote improved knowledge and compliance, acceptance of responsibility, and capacity to effectively overcome challenges and manage changes.
Performance Management
Manage the country office performance management system, and oversee the ongoing performance management processes to meet annual deadlines.
Coach and support managers to performance manage their staff, ensuring that assessment of performance is objective and that poor performance is addressed appropriately.
Providing support and advice to staff on individual operating plans IOP’s and target setting.
Compile at the end of each performance period, all performance ratings for Merit/COLA adjustments and other actions as necessary.
Ensure that all supervisors and managers are well versed through internal trainings on the performance management process.
Ensure that the Performance Management is done in a timely and efficient manner.
Develop the AOP for the HR department in relation to CI, CC, CARE Kenya Strategies
Supervise HR Coordinators, Assistants, Officers, interns and other staff
Conduct timely performance feedback and annual appraisals for direct reports
Recruitment and Orientation
Lead recruitment of competent high capacity new staff to join CARE Kenya
Review requests for hiring new employees and ensure all required information is captured and that it is correct in line with policies and procedures.
Participate and conductinterviews to select candidates for approved positions.
Negotiate with selected candidates the appropriate remuneration and entitlements on initial appointment.
Provide clarification requested on conditions of service, entitlement and benefits and ensure continuous feedback to concerned offices and staff members on status of recruitment.
Ensure that all new staff undergo orientation and induction into CARE Kenya within 45 days of joining the organisation.
Discipline & Standards of Conduct
Handle incident and accident cases, allegations of misconduct, cases of under-performance and indiscipline or breach of policy & procedure from client sectors and departments and advise best solutions in line with HR policy and legal provisions.
Constitute Boards of Inquiry and investigation teams to look into reported cases and draw terms of reference for such teams.
Lead disciplinary committees, prepare reports with recommendations for disciplinary action for approval by CD
Undertake research, interpretation and analysis of rules and regulations and precedent setting policy rulings, for preparation of background information required for drafting cases for review and action.
Liaise with CARE Lawyers and FKE on employment cases that have gone for arbitration in courts of the Labour department.
Occupational Health & Safety
Ensure all CARE office locations are audited and issued with current Certificates of compliance in Occupational Health & Safety.
Ensure all office have functional OSH Committees and that they meet regularly and minutes are present.
Follow up with the OSH point persons on implementation of audit report recommendations.
Draw quarterly reports on OSH activities and incidents.
Ensure CARE OSH complies with the CK policy and legal requirement.
Job Evaluation & Compensation.
Manage the internal process of evaluation all new and existing jobs in CARE Kenya.
Participate and assist to Chair the JE Committee meetings and implement its recommendations.
Ensure all positions have up to date job descriptions that are in line with JE requirements.
Review the outcomes of JE and compare with internal salary trends etc.
Participate in HR forums with other NGOs
lead the response from CARE Kenya in annual salary surveys with peer organisations in People in Aid
Learning & development
Review the annual and mid year appraisals to identify CO employee learning needs and develop an analysis list and share with departments and sectors.
Verify training applications ensuring the courses are relevant and in line with the Training needs identified in the APA and midterm appraisals.
Design, plan, monitor and provide orientation programmes for new staff and ensure the same is done in the sub and field offices by the HR point persons.
Development of HR strategies and policies
Update HR manual annually in collaboration with the Director of Human Resources CARE Canada
Implement HR policies and regulations and advice management and staff on their applications, taking into account their particular needs.
Participate in continuous analysis of HR strategies and policies, assessing the impact of changes and making recommendations on their implementation to the management.
Lead the development of procedures and practices that contribute to enhanced and improved HR Management for approval by the CD.
Ensure all policies comply with Kenya Labour Laws through consultation with authorities and lawyers when necessary.
Provide advice to management and staff on policies and on terms and conditions of employment.
Employee Welfare
Manage welfare activities for employees. Arranges physical examinations, first aid, and other medical attention.
Provide advice and guidance to staff, peers and managers on matters related to the application of the Staff rules and regulations, policies and procedures, interpersonal relationship, performance and career problems.
Counsel employees on problems and grievances, and ensure confidentiality of issues discussed.
QUALIFICATIONS AND COMPETENCIES
Masters degree in Human Resources Management or a first degree in Social Sciences with a post graduate Diploma in Human Resources Management
At least 5 years relevant experience in an International NGO
Membership certificate of recognized practitioner organizations such as IHRM
Excellent knowledge of Kenyan labour legislation.
Working knowledge of Ms- Office computer packages.
Excellent interpersonal and negotiation skills with ability to engage a diverse range of employees
Excellent presentation and communications skills, written and verbal
Excellent Knowledge of performance management and other HR processes
