Responsible for providing office administration support services in the Legal Affairs Division.
Education and knowledge
Bachelors degree in a business related field;
Diploma in Law (Paralegal studies)
Proficiency in ICT
Experience
At least 2 years’ providing administrative support in a busy environment;
Administration and customer service experience; and
Experience in events planning and management
Skills
Strong communication and public relations skills;
Strong organization and inter personal skills; and
Planning and coordinating skills.
Responsibilities
Administrative Support
Prepare notes, draft correspondences, type letters and reports including document binding in accordance with agreed instructions
Drafting preliminary legal documents and liaising with the external lawyers
Attend to cases in the court registry
Reserve, sort, record, and distribute office mail, correspondence and documents to appropriate officials
Schedule appointments and requests for meetings, synchronise and update appointments
Locate and attach appropriate files to correspondence or queries as well as organise filing and retrieval systems
Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure
Organise meetings and conferences and accurately record the proceedings of various deliberations
Monitor and track the progress of various assignments and regularly updating the appropriate Head of Department andother members of staff on specific deadlines and problems
Format board papers before they are uploaded on the e-board software
Offer logistical support for Board meetings/Workshop/Training Preparations
Customer Relations
Respond to office telephone enquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls
Receive official visitors and walk in customers by ascertaining the nature of business and directing them accordingly
Maintain effective communication channels with other departments, external organizations and individuals
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 2 years
Required languages:
English (Spoken: fluent | Written: fluent)
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