Role Objective
A law firm in Nairobi seeks a proactive individual to join them in order to increase efficiency levels.
Core Duties and Responsibilities
In charge of correspondence and client communications and overall responsive customer service on all platforms.
Managing an active calendar of events for the partner and other advocates while maintaining balance in the diarizing of meetings, interviews and appointments.
Conducting legal research and writing including taking notes and typing for the partner, drafting and proofreading various legal documents.
Assist in ensuring billing and invoicing has been done on time and resolving issues for clients and other stakeholders.
File Management, Document organization -Ensuring that the department in charges are doing it effectively and updating the system regularly.
Ensuring that office utilities are processed and paid on time, followed up to avoid disruption of operations.
Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations.
Handle all maintenance, repairs and operational issues to ensure seamless operations.
Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc
Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc
Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved.
Preparing & coordinating various office events as needed such as tournaments, sponsorships etc.
In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally.
Running personal errands for the Partner with personal errands as required.
Representing the Partner and management in various meetings.
A keen eye on detail and ensuring all the digital platforms are well updated.
Taking on a keen leadership and management role.
Responding on behalf of the partner via mail, phone calls and other corporate communication tools
Perform various administrative duties for partner and other staff members as required.
In charge of preparation of administrative budgets, follow up on resources utilization reports.
Any other duties assigned.
Job Specifications and Qualifications
Diploma in Law/Business Administration/Communication and or related field.
At least 2 years' experience.
Key Competencies
Flexibility
Excellent Communication Skills
Multitasking ability
High Integrity
Research and reporting skills
Organizational and Planning Skills