Org. Setting and Reporting
The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in UNEP, Governance Affairs Office at the Nairobi duty station. Within delegated authority of the Director, and under the direct supervision of the Deputy Director of the Governance Affairs Office, the incumbent will be responsible for the following duties:
Education
Advanced university degree (Master's degree or equivalent) in Political Science or International Relations, preferably with multidisciplinary approach (the integration of politics, law, economics, trade, environment and development) is required. A first-level university degree (preferably in communications or a related field) in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven (7) years of progressively responsible work experience in international relations, governance and negotiations; liaison with governments and UN officials on environmental issues; communication (public affairs, writing, etc.); and research is required.
Excellent knowledge of and work experience in UNEP policies, programmes and governing structures, as well as experience of the UN system, its rules and protocols, is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Responsibilities
Responsibilities
1. Ensuring efficient relationship and communication with Permanent Representatives, as well as efficient preparation and conduct of meetings of the United Nations Environment Assembly (UNEA), the Committee of Permanent Representatives (CPR), and related bodies.
2. As a member of the Governance Affairs Office, providing major support to the Deputy Director of the Governance Affairs Office in enhancing UNEP’s relationship and communication with governments, ensuring the smooth and efficient preparation, conduct and follow-up of meetings of UNEP’s policy-making organs and their subsidiary bodies, including UNEA, the Open-Ended Meeting of the Committee of Permanent Representatives (OECPR) and the CPR.
3. Providing major inputs for the organizing and convening of the meetings of the CPR, including its Sub-committees and Working Groups by:
(a) preparing the background documentation required for all the above meetings and providing inputs to the preparation of the agendas and scripts for the Chair;
(b) preparing the minutes of the CPR meetings; Sub-committee meetings and other related meetings;
(c) following up a variety of requests from Permanent Representatives on issues such as the implementation of UNEA decisions and UNEP’s programmes, and advising the Deputy Director on specific follow-up actions;
(d) In consultation with the appropriate UNEP Offices, preparing official correspondence and online information to Governments, intergovernmental organizations and others on a variety of issues (e.g. programme areas, procurement costs, UNEP languages requirements).
4. Servicing the sessions of the UNEA by:
(a) Developing the invitation, agenda, structure and documentation for the UNEA and OECPR sessions with the Deputy Director of the Governance Affairs Office;
(b) Determining and facilitating with the Deputy Director and other senior UNEP officials, the participation and registration to the sessions of the UNEA and the OECPR, including issues relating to UN protocol and visa facilitation.
(c) Monitoring and overseeing the overall production of UNEA documents and the arrangements for the necessary facilities, meeting rooms, sound technicians, hospitality, etc.;
(d) During the sessions of UNEA, preparing substantive notes for the Deputy Director which will support the conduct of the proceedings of the plenary sessions and those of the various committees and working groups;
(e) Coordinating and providing inputs to UNEA follow-up actions, including highly complex and sensitive policy and programme issues;
(f) Performing other duties such as analyzing and summarizing for the Deputy Director comments, views and other substantive inputs from governments on the UNEA decisions.
5. Coordinating with the Deputy Director, the preparation of relevant briefings for UNEP senior management, including with regard to official visits of the Executive Director to various Member States of the UN and government visits to UNEP. Identifying follow-up actions based on the ED’s mission reports and providing inputs to ensure that necessary actions are taken.
6. Undertaking research on specific issues (environmental, political, institutional, etc.) at the request of the Deputy Director.
7. Representing the Deputy Director in his/her absence, at diplomatic functions organized by the UNEP governing organs.
8. Coordinating the gathering and consolidation of relevant information relating to the UNEP governing bodies on environmental activities in various countries as well as the updating of the country files.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 7 years
Required languages:
English (Spoken: fluent | Written: fluent)
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