Within delegated authority, the Logistics Assistant will be responsible for the following duties:Identifies all routine logistics transportation requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources. Provides logistical and operational support to mission clients in terms of lifeline commodities and services such as fuel and rations in coordination with the mission logistics supply section/unit.
Participates in generating an effective and efficient logistics planning and coordination with all Mission logistics related stakeholders and clients.
Reviews Mission’s logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and passenger movements to mission location.
Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods
Responsibilities
Assists in forecasting the logistics requirements in the near and medium terms based on changing priorities and emergencies as related to the assigned categories, provides advance information of such requirements to the concerned stakeholders;
Monitors mission requisitions of the assigned categories to ensure purchase requests are based on forecasted acquisition plan;
Liaises with counterparts in other Missions and/or UNGSC on items availability prior to making decision to acquire new items either for replacement or additional requirement;
Reviews acquisitions actions and monitors status of acquisition processes for all commodities and services of assigned categories including a full range of procurement and other supply chain matters and identifies ways to overcome obstacles when delivering goods. This includes liaising with mission technical units on the planning and coordination of transportation requirements, service contract requirements and maintenance plans of assigned services, consolidation of inbound deliveries, ensuring that adequate lead times and sourcing options are taken into account in all requisitions.
Liaises with relevant sections with respect to the status of implementation of the acquisition plan and assists in the preparation of quarterly progress reports providing updates regarding the implementation of the mission's acquisition plan and timely submission thereof to UNGSC;
Implements the mission policies and procedures, Standard Operating procedures (SOPs), guidelines and instructions governing the acquisition planning and requisitioning process;
Job Requirements
Required education
: High, secondary school
Required relevant work experience
: 7 years
Required languages:
English (Spoken: fluent | Written: fluent)
