Directorate/Division: Finance Department
Department:Finance
Division:Finance and Strategy
Section / Unit:Financial Accounting
Location / Workstation: Kenya Bureau of Standards Head office, Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Head of Department - Finance
Job Purpose :
The job holder manages and oversees the daily operations of the business accounts. Monitors and analyses accounting data and produces financial reports and statements.
The job holder establishes and enforces proper accounting methods, policies and principles for the organization.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Bachelor’s degree in Commerce, Finance or Accounting,
Professional Qualifications / Membership to professional bodies
CPA (K), CIMA or ACCA
Supervisory course lasting not less than two (2) weeks from a recognized institution;
Management Course lasting not less than four (4) weeks from a recognized institution;
Relevant Management System Auditor/Assessor;
Previous relevant work experience required.
At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity.
Need to know: Attributes:
Analytical skills
Organizational skills
Computer proficient
Research methods
General Principles of accounting
Management skills
Interpersonal skills
Time management
Communication skills
Team player
Attention to detail
Innovative
Critical thinking
Leadership skills
Self-driven
Responsibilities
Managerial / Supervisory Responsibilities
Participate in development of the Department’s Work plan and budget;
Prepare monthly, quarterly and annual financial reports
Mentor and coach staff
Participate in the implementation of the performance management system in the division
Controls and maintains documents and records of financial accounting division.
Manages fixed asset function by ensuring their register is maintained accurately.
Manages, maintains, Imprest ledger, general ledger, cash book, Tax books to ensure accurate reporting.
Supervises Imprest, bank reconciliation, payables and Tax Staff to ensure smooth running of the division.
Operational Responsibilities / Tasks
Co-ordinate processing of payment of imprest to staff to ensure all operations run as per the procedure guidelines.
Maintain and monitor general ledger functionalities in Sage ACCPAC ERP i.e. chart of accounts, bank setup, tax classes and rates to ensure the system input variable are accurate.
Verify data from subsidiary ledgers for posting to general ledger to ensure accuracy and validity of the entries.
Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices to meet organizational objectives.
Validate and authorize creditors’ payment vouchers through EFT and RTGS.
Verify the validity of supplier payments by checking whether proper authority and all the necessary supporting documents are attached for purposes of payment
Prepare, maintain, analyze, verify and reconcile complex financial transactions, bank statements, records, and, and producing various cashbooks and bank reconciliation statements.
Review financial records for production of financial statements and identify and explain variances.
Coordinate statutory audits and following up actions with other departments.
Respond to Financial inquiries by gathering, analyzing, summarizing, and interpreting data.
Implement Quality Management System as per the ISO 9001:2008 requirements.
Job Dimensions:Financial Responsibility:
Development of budgets.
Approval of expenditures
Advise on best management investment decision.
Advises on financial implications of management decision.
Responsibility for Physical Assets
Responsible for physical assets assigned by the institutions.
Provides oversight for physical assets in the department
Decision Making:
Makes strategic, operational and financial decisions
Assigns work to subordinates
Monitor subordinates work performance
Appraises/evaluates subordinates’ performance
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 7 years
Required languages:
English (Spoken: fluent | Written: fluent)
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