Directorate: Quality Assurance and Inspection
Department:Human Resources
Location / Workstation: KEBS Coast Region
Reporting Relationships
Reports to: Regional Manager- Coast
Job Purpose :
The job holder manages, coordinates and provides general administrative and Human resource services , asset management, and supervision of support services for the KEBS Regional office to achieve KEBS Strategic objectives as guided by the establishment, budgets and Human Resources Policy and procedures.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Bachelor’s degree in Human Resource Management/Social Science with Post Graduate Diploma in Human Resource or Higher Diploma in HR, Professional Qualifications / Membership to professional bodies
Practicing Certificate in Human Resources
Member of Institute of Human Resource Management (IHRM)
Supervisory course lasting not less than two (2) weeks from a recognized institution;
Management Course lasting not less than four (4) weeks from a recognized institution;
Relevant Management System Auditor/Assessor;
Previous relevant work experience required.
At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity.
Need to know: Attributes:
Analytical skills
Work force analysis
Corporate governance
Quality Management Systems
Professional interview techniques
Human Resources Management Information system
Organizational skills
Computer proficient
Knowledge of labour laws & Industrial relations
Strategic management
Talent management models
Change Management
Coaching and mentorship.
Performance management.
Interpersonal skills
Time management
Communication skills
Team player
Leadership skills
Negotiation skills
Work under pressure
Counselling Skills,
Conflict resolutions
Emotional intelligence
Confidentiality
Responsibilities
Managerial / Supervisory Responsibilities
Develop strategies and solutions for implementing the Human Resource Strategies and Objectives in the region.
Provide technical advice to the Regional Manager, the Coast region’s management team and staff on Human Resources policy issues and regulatory framework.
Coordinates staff training and development process in the region to enhance the staff competencies and maintain records.
Coordinates Succession Planning in the coast region ensure business continuity for critical positions in the organization.
Coordinates staff exit process to ensure separation and clearance in the region.
Develop, review and monitor the Human Resources Budget.
Controls the movement of assets in and out of one office to another by maintaining a movement asset register to enable traceability to them
Monitor performance through score card, by doing monthly evaluations and prepares monthly report in order to identify any need for corrective action. In addition, supervises and monitors the driver’s performance.
Evaluates the contracted services quarterly and yearly by filling the evaluation forms for service satisfaction and improvement.
Prepares the departmental budget and performance reports
Participates in preparation of the human resource & administration procurement work plans
Operational Responsibilities / Tasks
Maintain Employee relations within the region for harmonious work relations.
Prepares leave schedules and computations through the yearly projections
Identifies the training needs of the staff in the region and prepares the training projections.
Conducts staff appraisal though Balanced score card
Computes off days, maternity/paternity leave by issuance of memos upon request
Fills and signs the work ticket for transportation of staff and organization resources.
Inspects work for conformance to prescribed standards of cleanliness by filling the checklists
Establishes and install key controls on departmental communication equipment and property access
Undertake any other duties of similar level and responsibility as may be directed from time to time.
Job Dimensions:Financial Responsibility:
Development of budgets
Approval of expenditures
Approval of petty cash
Responsibility for Physical Assets
Responsible for physical assets assigned by the institution.
Provides oversight for the physical assets in the department.
Decision Making:
Makes strategic, operational and financial decisions
Plans the work of subordinates
Assigns work to subordinates
Monitor subordinates work performance
Appraises/evaluates subordinates’ performance
Job Requirements
Required education
: Post-graduate education
Required relevant work experience
: 7 years
Required languages:
English (Spoken: fluent | Written: fluent)
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