Monitoring And Evaluation Assistant, Key Population Program

Overall Job FunctionReporting to the Monitoring and Evaluation Officer, the Monitoring and Evaluation Assistant will be required to ensure accurate and complete documentation of registers, data quality audit, regular reporting, and collection of monthly and quarterly data reports at the Key Population (KP) Drop in Centres (DiCEs) level.
Qualifications and RequirementsDiploma in Health Records and Information, a bachelor’s degree in health records information or related field is an added advantage

Training in Monitoring and evaluation is an added advantage

At least 2 years’ experience in health record management and data processing

Computer literacy in the use of MS Windows, Word, Excel, Access & PowerPoint

Excellent interpersonal and communication skills

Ability to work with minimal supervision.

Responsibilities

Key responsibilitiesSupport DiCEs to manage, maintain and organise clients’ medical records

Ensure a well streamlined appointment management system

Mentor other DiCE healthcare care workers on documentation, filling of the clients’ cards and registers, reporting and basic data analysis

Prepare KP reports and process through MOH, KHIS, CHS reporting system

Assist in weekly, monthly and quarterly data collection as per specified KP reporting indicator requirements

Conduct data quality audit using specific data audit tools; Paper based DQA, EMR DQAs, and data variation analysis tracking logs

Support MOH reporting system (KHIS) through quality audit of KP reports in respective DiCEs by comparing recorded reports with physical reports and flagging any discrepancies

Effectively communicate to KP program supporting team on matters relating to M&E needs and reporting tools requirements

Report all M&E activities carried out in the DiCEs and generate list of action items that require program interventions and support

Ensure M&E Standard Operating Procedures (SOPs) are accessible and well maintained

Support and mentor peer education program data collection and monitoring

Maintain confidentiality of all client records

Ensure monthly updates and documentation of progress wall charts on various quality improvement run charts

Job Requirements
Required education

Required relevant work experience

Required languages: